Free Microsoft Office Training and Tutorial Resources


February 12, 2011

Quick Reference Cards for Office 2007 Apps and more

Here are Quick Reference Cards for 7 Office 2007 Applications: Word, Excel, PowerPoint, Outlook, Access, Publisher, and Visio. Also incuded are quick references for Office 2007, Windows Vista, Windows XP, IE 7 and IE8. These references, or cheat sheets, are hosted by customguide, and are available from this google search. They are in pdf format.

Office 2007 Quick Reference Card

Word 2007 Quick Reference Card

Excel 2007 Quick Referenc Card

PowerPoint 2007 Quick Reference Card

Outlook 2007 Quick Reference Card

Access 2007 Quick Reference Card

Publisher 2007 Quick Reference Card

Visio 2007 Quick Reference Card

Windows Quick Reference Card

Windows XP Quick Referenc Card

Internet Explorer 7 Quick Reference Card

Internet Explorer 8 Quick Reference Card

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January 29, 2011

Word 2007 Quick Reference Card

This is a Word 2007 Quick Reference Card for using Word’s features for longer documents. It covers sections, page numbers, page setup and margins, graphics, styles, the document map, numbered and bulleted lists, footnotes and endnotes, and table of contents. The reference card is one page, 218kb in size, and in pdf format.

Quick Reference card: Long Documents with Word 2007

 - Dividing into Sections
 - Inserting Page Numbers
 - Controlling Page Numbers
 - Page Setup and Margins
 - Graphics
 - Page Borders
 - Styles
 - The Document Map
 - Numbered and Bulleted Lists
 - Footnotes and Endnotes
 - To change footnotes to endnotes
 - Table of Contents

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January 20, 2011

2 Word 2007 Training Sessions

Here are 2 Word 2007 Training Sessions, each providing a Tutorial and Workshop Manual, from Hillsborough Community College. This Word training offers you a great opportunity to learn and use Word 2007 and its new features and tools, including Tabs, which have replaced Toolbars. The tutorials and manuals include screen shots to help guide you through the material presented. The first Word training session provides an overview of Microsoft Word 2007 including new features and tab functions. The second Word training session will teach you how to create Form Templates, Mail Merges, and Tables using Microsoft Word 2007.

Word Animated Tutorial 1

Upon completion of the Word tutorial 1, you will be able to:

  1. Identify the new features of Word 2007
  2. Convert a Word document created in an earlier version of Word to be compatible with Word 2007
  3. Understand and be able to use the Office Button
  4. Understand and be able to use the Quick Access Toolbar
  5. Identify the Word 2007 tabs
  6. Identify the groups and functions of each Word 2007 tab
Word Workshop Manual 1 
(24 pages, 1.2mb, pdf)

 - Introduction to MS Word 200
 - Document icon and name; Office Button
 - Compatibility Mode
 - Quick Access Toolbar
 - Home Tab
 - Insert Tab
      Header & Footer
 - Page Layout Tab
      Page Setup
      Page Background
 - References Tab
 - Mailings Tab
 - Review Tab
 - View Tab
      Document Views 
 - Zoom
 - Final Activity

Word training manual 1 objectives:
  1. Describe basic changes between Word 2003 and Word 2007
  2. Identify and utilize the Office Button
  3. Identify and utilize the Quick Access Toolbar (QAT)
  4. Identify and utilize the groups and commands included in the Home Tab
  5. Identify and utilize the groups and commands included in the Insert Tab
  6. Identify and utilize the groups and commands included in the Page Layout Tab
  7. Identify the References Tab
  8. Identify the Mailings Tab
  9. Identify and utilize the Proofing group commands included in the Review Tab
  10. Identify and utilize the Document Views commands and the Zoom commands included in the View Tab

Word Animated Tutorial 2

Upon completion of the Word tutorial 2, you will be able to:
  1. Create a form template
  2. Add user fields to the form template
  3. Create a mail merge using letters and an existing database
  4. Insert new tables
  5. Change table properties

Word Workshop Manual 2 
(24 pages, 949kb, pdf)

 - Module 1 Review
 - Creating Forms
 - Creating and Using Tables
 - Mail Merge
 - Final Activity

Word training manual 2 objectives:
  1. Use the basic functions of Microsoft Word 2007 (Home Tab, Insert Tab, Page Layout Tab) to create and use documents;
  2. Create a form template;
  3. Add form functions and protection to a form template;
  4. Set-up a mail merge using a letter document and an Excel data source;
  5. Use the tools introduced in this training module to create new and modify existing documents.

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January 5, 2011

101 Word 2007 Tutorials

These are a total of 101 Word 2007 Tutorials, courtesy of the University of Wisconsin – Eau Claire. These are well written and include helpfull screen shots to show you the details of these Word features and topics. Areas covered by these Word tutorials include spell checking, grammar check, the formatting palette, page formatting, text options, bullets and numbering, Word tables, table borders and shading, sorting in tables, style options and organizer, indexing, macros, find and replace, clip art, word art, equation editor, images, line numbering, and watermarks. These tutorials are available for both Windows and Macintosh platforms.

Word Environment

Word Basics Series

Bullets & Numbering
  • Using Bulleted Lists (Win | Mac)
  • Using Numbered Lists (Win | Mac)
  • Customizing Bulleted and Numbered Lists (Win | Mac)
  • Using Multilevel List Numbering (Win | Mac)
  • Using Outline View (Win | Mac)

Organizing Information with Word Tables 
Inserting Fields and Text

Using Word Styles

Working Collaboratively

Working with AutoCorrect

Automating Your Work

Labels and Envelopes

Mail Merge and Form Letters

Customizing Word

Inserting Clip Art

Inserting WordArt

Working with the Equation Editor

Miscellaneous Topics

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June 30, 2010

84 Word 2007 Training Tutorials

Here are 84 excellent and easy to understand Word 2007 Training Tutorials, hosted by AgileConcepts. These include 12 Word 2007 Video Training Modules. These free Word training materials are in Word (docx), PowerPoint (pptx), and Windows Media (wmv) file formats. There are 37 beginning, 47 intermediate, and 10 advanced tutorials here in total, which provide a great overview, understanding, and training opportunity to learn all of Word’s important features and tools, from the very beginning to more advanced topics. You can also use the search form to help you find what features and tasks you are looking to learn more about.

37 Beginning Word 2007 Tutorials:
(docx) Adjusting page margins
(docx) Apply a style
(wmv) Beginning) Mail Merge
(docx) Change bullet and number formatting
(docx) Changing a style
(docx) Clear text formatting
(docx) Consistent alignment in lists
(docx) Create a Quick Style
(pptx) Creating a document
(docx) Creating a dropped cap
(pptx) Creating simple lists
(docx) Creating tables
(pptx) Editing basics
(pptx) Finding the most popular commands
(docx) Fluent UI Overview
(pptx) Formatting text and applying styles
(pptx) Headers and footers
(wmv) Improve the Look of Your Documents
(docx) Indent paragraphs
(docx) Insert a picture
(docx) Inserting images from cameras and scanners
(wmv) Introduction to Headers and Footers
(wmv) Introduction to Table of Contents
(wmv) Making Labels with Mail Merge
(docx) Missing top margins
(docx) Moving or copying tables
(wmv) New in Word 2007
(docx) Removing page numbers
(docx) Removing page numbers from the first page
(docx) Restarting endnote numbering
(docx) Select page orientation
(docx) Setting tab stops
(docx) Superscript and subscript
(docx) The Microsoft Office Button
(docx) The Ribbon Overview
(docx) Using automatic formatting in Microsoft Word.
(docx) Using Quick Tables

47 Intermediate Word 2007 Tutorials:
(docx) Adding a drawing
(docx) Adding backgrounds or watermarks
(pptx) Adding borders, shading, and styles
(docx) Adding rows and columns to tables
(wmv) Advanced) Table of Contents
(docx) Analyze document readability
(docx) Bulleted or numbered lists
(pptx) Change the appearance of your TOC
(docx) Changing bullet formatting.
(pptx) Creating a table of contents
(pptx) Creating multilevel lists
(pptx) Creating your own templates
(pptx) Custom titles in your TOC
(wmv) Customizing Mailing Labels
(docx) Disabling automatic bullets
(docx) Drawing tables
(docx) Enabling change tracking
(pptx) Find and use document building blocks
(docx) Formatting tables
(docx) Headers and footers
(pptx) Headers and footers for document sections
(pptx) Including outline levels in your TOC
(docx) Insert page numbers
(wmv) Intermediate) Headers and Footers
(pptx) Introducing building blocks
(pptx) Introducing templates
(pptx) Mail merge basics
(docx) Modifying the Quick Styles gallery
(pptx) Perform a complete mail merge
(docx) Picture bullets
(wmv) Printing and Updating Labels
(docx) Quick Styles and shapes
(pptx) Recipient lists
(docx) Restarting endnote numbering
(docx) Reviewing tracked changes
(docx) Scanning with the Clip Organizer
(docx) Styles and Formatting
(pptx) Swap, format, and remove building blocks
(pptx) The new Word file format
(docx) Tracking changes
(docx) Using drawing gridlines
(pptx) Using mail merge from the Ribbon
(docx) Using Quick Style sets
(pptx) Using special text effects
(pptx) Watermarks and backgrounds
(docx) Word 2007 Tabs and Options
(wmv) Working With Old Versions of Word Documents 

16 Advanced Word 2007 Tutorials:
(docx) Adding bullets to SmartArt graphics
(wmv) Advanced) Headers and Footers
(pptx) Advanced mail merge
(docx) Converting footnotes and endnotes
(pptx) Creating a TOC using fields
(docx) Merging comments from multiple reviewers
(docx) Missing headers and footers
(pptx) Tracking changes basics
(pptx) Tracking changes beyond the basics
(pptx) Using multiple TOCs in a document

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May 13, 2010

20 Office 2007 eBooks

Here are 20 downloadable MS Office eBooks, mostly for the Office 2007 version, including Word, Excel, Access, Outlook, and Project. These are in PDF an CHM (Windows Help) format.

Microsoft Office eBooks:
 - Outlook 2007
 - Word 2007
 - Access 2007
 - Excel 2007
 - Project 2007
 - Access 2007
 - Microsoft Office 2007
 - Excel 2007 VBA
 - Programming Excel
 - Excel Data Analysis with SQL
 - Excel VBA and dotNet
 - Access VBA
 - Access 2007 VBA

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April 29, 2010

2 Word 2007 Quick References and 41 Flashcards

Here are  2 Quick References for Word 2007, and also 41 Word 2007 Flashcards with answers. Each quick reference document lists Word tasks or features to be performed along with their corresponding commands or menu items using the Mouse, the Ribbon, the Shortcut Menu, and Keyboard Shortcuts. The first quick reference lists about 160 Word 2007 tasks, and the second one details out about 280 tasks.

 - Word 2007 Quick Reference 1  (8 pages, pdf format, 197kb)

 - Word 2007 Quick Reference 2  (14 pages, pdf format, 209kb)

Update 5/11/2010: This MS Office training site also provides the following free Word 2007 Flashcards, Practice Tests with answers, and Learning Games:

Chapter 1:
Practice Test
Who Wants to be a Computer Genius2?
Wheel of Terms
Crossword Puzzle Challenge

Chapter 2:
Practice Test
Who Wants to be a Computer Genius2?
Wheel of Terms
Crossword Puzzle Challenge

Chapter 3:
Practice Test
Who Wants to be a Computer Genius2?
Wheel of Terms
Crossword Puzzle Challenge

Chapter 4:
Practice Test
Who Wants to be a Computer Genius2?
Wheel of Terms
Crossword Puzzle Challenge

Chapter 5:
Practice Test
Who Wants to be a Computer Genius2?
Wheel of Terms
Crossword Puzzle Challenge

Chapter 6:
Practice Test
Who Wants to be a Computer Genius2?
Wheel of Terms
Crossword Puzzle Challenge

Chapter 7:
Practice Test
Who Wants to be a Computer Genius2?
Wheel of Terms
Crossword Puzzle Challenge

Chapter 8:
Practice Test
Who Wants to be a Computer Genius2?
Wheel of Terms
Crossword Puzzle Challenge

Chapter 9:
Practice Test
Who Wants to be a Computer Genius2?
Wheel of Terms
Crossword Puzzle Challenge

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January 25, 2010

7 Word 2007 Tutorials

Here are 7 Word 2007 Tutorials, hosted by the University of the Incarnate Word. These Word tutorials cover new features such as the tables, headers, formatting, mail merge, document review and how to use fields. They demonstrate the Word’s features, and incloude exercises to help you master them. The documents necessary to complete the exercises for these Word tutorials can be downloaded from here.

Word 2007 2.86 Mb, 47 Pages
This presentation explains about Word 2007′s new features, such as Ribbon, Quick Access Toolbar, MS Office Button, Mini Toolbar, and Key Tips. This presentation also covers different functions useful for creating a newsletter.

Word 2003 and 2007 1.13 Mb, 45 Pages
This Word tutorial compares the differences between the features in Word 2003 and Word 2007.

Using Tables and Headers 342 Kb, 6 pages
This presentation shows how to add and edit Tables, Headers and Footers by creating a letterhead.

Document Review 581 Kb, 8 Pages
This tutorial describes the document review feature in Word 2007. It discusses the document review, track changes, and how to handle changes in the document.

Formatting Word Documents 813 Kb,
This Word tutorial teaches how to format documents using Word’s formatting features.

Mail Marge 2007 559 Kb, 9 Pages
This document explains Word’s useful mail merging feature in Word 2007 using the mailings tab.

Using Fields 396 Kb, 7 Pages
This Word tutorial shows how to insert text, graphics, page numbers, and other material into a document automatically.

APA Formatting 283 Kb, 4 Pages
This document discusses the document formatting outlined by the APA standard using the Microsoft Word 2007.

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January 11, 2010

4 Word 2007 Tutorials

Here are 4 good basic Word 2007 Tutorials, hosted at Orbit Computer Solutions. This Word tutorial describes variousWord  features with plenty of helpful screenshots, which include how to use the several toolbars, working with a document, editing text, and formatting text.

Getting Started With Word 2007
This section of the tutorial gives you a brief introduction to Microsoft Word 2007. The introductory topics include the quick access bar, the title bar, the vertical and horizontal bar etc.
 - The Microsoft Office Button  
 - The Ribbon  
 - Quick Access Bar  
 - The Title Bar  
 - The Font Bar  
 - The Paragraph Bar  
 - The Text Area  
 - The Vertical And Horizontal Scroll Bar

Working With A Document in Word
This section walks through the steps needed to create, open, save, rename, view and close a document in Word. All these are neatly explained with the help of screenshots.
 - How To Create A Document  
 - How To Open An Existing Document  
 - How To Save A Document  
 - How To Rename A Document  
 - How To View A Document  
 - How To Close A Document

Editing a Word Document
Here you will learn how to play with text in Word. In this section you will be learning how to insert text, create space between texts, highlighting text, deleting a block of text etc. 
 - How To Insert Text  
 - How To Create Space Between Texts  
 - How To Create A Paragraph  
 - Selecting Or Highlighting Text  
 - How To Insert Additional Text  
 - Copy And Paste  
 - How To Delete Block Of Text  
 - How To Undo And Redo Changes

Formatting Text in Word
In this section of the tutorial you will be learning the different ways of formatting text in Word. Different ways of formatting include creating styles, changing font typeface, changing text color etc.
 - Creating Styles  
 - How To Change Font Typeface  
 - To Change Font Size  
 - How To Use Bold, Italics And Underline  
 - How To Change Text Color  
 - How To Highlight Text, Word, And Sentences  
 - How To Clear Highlighting

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September 24, 2009

9 Word 2007 Tutorials

Here are 9 Word 2007 Tutorials, located at Health Science Center Training, University of Florida. These Wordt tutorials describe and explain various Word features and functionality, including bullets and numbering, headers and footers, spelling and grammar, and tables. These tutorials are in Word .doc format.

Bullets & Numbering-Handout  (389 Kb, 10 pages)
This workshop assumes some experience with Word. The topics which are covered here include creating and customizing bulleted and numbered lists, creating an outline-style numbered list and inserting symbols.

Word Forms Tutorial  (239 Kb, 5 pages)
Learn about how to use Forms in Word.

MailMerg Tutorial Handout  (645 Kb, 16 pages)
The topics which are explained here include how to create a main document, a data source, prepare envelopes and labels, sorting records, merging main document and data source, and using the Mail Merge Wizard.

Navigating-Formatting Tutorial Handout  (533 Kb, 19 pages)
Features covered include undo, redo, font formats, page breaks, highlighting text, inserting and moving text, cut, copy and paste, copying formats, changing font and font size, find and replace, character effects and file management.

Navigating-Formatting-Notes  (27 Kb, 2 pages)
Here in this tutorial the steps to effectively format a word document are given.

Paragraphs Tutorial Handout  (432 Kb, 13 pages)
This section of the tutorial describes about the usage of paragraphs in a Word document.

Spelling-Grammar-AutoCorrect Tutorial Handout  (528 Kb, 11 pages)
The topics covered here include using the spelling and grammar command, using the thesaurus, and creating and applying frequently used text with AutoCorrect.

Tables I Tutorial Handout  (527 Kb, 10 pages)
Topics include creating tables, inserted and deleting rows and columns, using the tables and borders toolbar, formatting borders, merging cells, and cell alignments. 

Tabs Tutorial Handout  (98 Kb, 7 pages)
Topics include creating left, center, right, decimal, and bar tab stops, deleting tab stops, setting tab leaders, using the Tab dialog window and the Format Painter.

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August 30, 2009

5 Word 2007 Tutorials

These 5 excellent Word Course Tutorials, at the University of Minnesota, discuss and demonstrate several features of Word 2007, its new features, document editing, mail merge, time saving tips, and techniques on working more efficiently in Word. Various exercise are also provided. These Word tutorials are in pdf format, and can be downloaded and used for later reference.

Word 2007 Tutorial: Time-Savers for Research Papers 2.23 Mb, 98 pages
This Word course tutorial contains information on Microsoft Word features such as footnotes, headers, customizing the view, style sets and themes.


Word 2007 Tutorial: Working More Efficiently (includes help with Styles) 3.11 Mb, 141 pages
This 141 page downloadable document that discuss the new features of Word 2007 and how to make it work more efficiently.


Word 2007 New Features 665.11 Kb, 7 pages
This document explicitly discusses the new features of Word 2007 and how they work better than the older version of Word.

Word 2007 Mail Merge Instructions 96.15 kb, 2 pages
This 2 page document provide instructions on how to use the Mail Merge feature.

Word 2007 Treasure Hunt 170.08 Kb, 2 pages
This pdf document that discusses most of the features that user have learnt so far and this is done using a clue for each feature of Word.

Class Files(.zip)
This section contains downloadable zip files for the first two tutorials above and can be used for creating effective Word 2007 documents.
 - Word 2007: Time-Savers for Research Papers
 - Word 2007: Working More Efficiently

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July 21, 2009

4 Word 2007 Tutorials

Here are 4 Word 2007 Tutorials, located at The University of South Dakota. This series of Word 2007 tutorials will help you get up to speed with Microsoft Word’s many features, which are powerful aids for creating professional looking documents. These Word tutorials are designed to assist both beginners and advanced users. These tutorials are in pdf format.

Microsoft Word 2007 Tutorial Part 1  (993kb, 25 pages)
This first Word tutorial gives you a quick introduction of the word processing tool. The topics covered here are as follows: the ribbon, the quick access toolbar, temporarily hiding the ribbon, working with styles, the format painter, inserting pictures, shapes, and headers and footers.

 - Opening Word 2007
 - The Ribbon
 - The Mini toolbar
 - The Quick Access Toolbar
 - Customize the Quick Access Toolbar
 - Temporarily Hide the Ribbon
 - Using Keyboard Shortcuts in Word 2007
 - Find Everyday Commands
 - Bullets, Numbers, and More like
 - Working with Styles
 - The Format Painter
 - Zoom
 - Insert Pictures, Shapes, Headers, and Footers
 - Horizontal and Vertical Rulers
 - Reviewing for and Correcting Errors
 - Selecting and Moving Text within the Document
 - The New File Format

Microsoft Word Tutorial Part 2  (1024kb, 11 pages)
This Word tutorial teaches topics such as using building blocks, working with clip art, previewing and printing a document, working with hyperlinks, and text animation. The Word documents used in this tutorial can be downloaded from these links: Guide_to_Recycling and Recycle.

 - Using Building Blocks and Quick Parts in Office 2007
 - Working with Clip Art
 - Tables
 - Preview and print a document
 - Working with Hyperlinks
 - Word’s Desktop-Publishing Features
 - Formatting Text in Newspaper-Style Columns.
 - Drawing a Border around the Page.
 - Text Animation

Microsoft Word Tutorial Part 3  (729kb, 19 pages)
This Word tutorial explains how to: use the mail merge task pane, create telephone directory, embed an Excel workbook, create templates, and add protection to a template. The word documents used in this tutorial can be downloaded here: Form Letter, InvoicePhone List.

 - The Mail Merge Task Pane
 - Inserting Merge Fields
 - Previewing the Merged Document
 - Complete the Mail Merge
 - Creating Mailing Labels
 - Creating a Telephone Directory
 - Integrating Objects from Other Programs
 - Embedding an Excel Workbook
 - About Templates
 - Create a template
 - Create Your Own Templates
 - Add content controls to a template
 - Save and distribute building blocks with a template
 - Add protection to a template

Microsoft Word 2007 Tutorial Part 4  (139kb, 7 pages)
This Word tutorial elucidates on topics that include adding content controls to the form, adding instructional text to the form, protecting parts of a form, finding and using a building block, renaming a building block, and deleting a building block. The word documents used in this tutorial can be downloaded from these links: Invoice, PivotTable_III, Margie.

 - Create forms that users complete in Word
 - Add content controls to the form
 - Insert a text control where users can enter text
 - Insert a drop-down list that restricts available choices to those you specify
 - Set or change properties for content controls
 - Add instructional text to the form
 - Add protection to the form
 - Protect parts of a form
 - Protect all of the contents of a form
 - Create and distribute boilerplate text
 - Create a reusable content building block
 - Find and use a building block
 - Change the content in a building block
 - Rename a building block
 - Save and distribute building blocks with a template
 - Delete a building block

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July 9, 2009

Word 2007 Interactive Guide

Here is an excellent Word 2007 Interactive Guide at Microsoft Office Online. This Word 2007 interactive guide can also download from here. The online tutorial, in the form of a presentation, provides users with an online version of Microsoft Word 2007 that allows users to interact with it, as they would with an instance of a real Word application. This Word 2007 interactive guide displays the appropriate location of the command in Word 2007 in the form of a popup display. For a complete searchable list of command equivalents, download the Word ribbon mapping workbook in Excel format. This workbook lists the locations of Word 2003 commands in Word 2007. This workbook, which is highly rated, can be used as a quick reference guide for while working with Word 2007.

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June 27, 2009

17 Word 2007 Tutorials

These 17 Word 2007 Tutorials at Microsoft Office Online are in the form of Webcasts, Podcasts and video tips. Word is the word processing software developed by Microsoft and is bundled with the Microsoft Office suite of desktop applications and sold as a standalone application. These Word tutorials demonstrate how to quickly create Word documents with graphics, tips and tricks, simple solutions for complex documents and sharing Word 2007 documents.

8 Word Webcasts:
These webcasts are recorded as live events by Microsoft Office experts and they discuss tips and tricks to create impressive Word documents, how to effectively use the Ribbon in Word 2007 and interfacing Visual Basic Applications with Microsoft Word.

- Advanced Tips & Tricks for Word 2007 Documents
- Top 10 Tips for Microsoft Office Word 2007 (level 100)
- Tips & Tricks for Impressive Word 2007 Documents in Less Time (Level 200)
- Advanced Tips and Tricks: Customizing the Ribbon Using Office Open XML (Level 300)
- Advanced Tips and Tricks: Breaking Into Your Office Open XML Format Documents (Level 300)
- Advanced Tips and Tricks: Using Visual Basic for Applications (VBA) Every Day Is Easier Than You Think (Level 300)
- Advanced Tips and Tricks: What You Can Really Do with Your Documents Across the 2007 Office Release (Level 300)
- Advanced Tips & Tricks for Word 2007: Simple Solutions for Complex Documents

Word Video tips:
These video tips explain Word 2007’s fluent user interface and how it benefits users to work and share Word documents among themselves.
Microsoft Office Fluent User Interface: What You Can Do 256k | 750k
Sharing Documents Using Word 2007 256k | 750k
Utilizing the Insert Tab and Creating Building Blocks 256k | 750k

These podcasts provided below show users quick tips and tricks, some of the top tips by Word users and an advanced section of tips that make working with Word a very good experience indeed.

- Advanced Tips & Tricks for Word 2007 Documents
- Top Tips for Word 2007 (Level 100)
- Microsoft Office System Webcast: Advanced Tips and Tricks for Word 2007: Simple Solutions for Complex Documents (Level 300)

These five minute webcasts focus on getting the most of out of Word 2007 and can be downloaded to your computer for later reference.

- 5-Minute Word Webcast
- Word Side By Side: What’s New & Different
- Quick Tips for Getting the Most Out of Microsoft Office Word 2007

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May 19, 2009

9 Short Word Tutorials

Here are 9 Word Tutorials at MS Tips and Tricks that explain, and show with screen shots, various tips and tricks that will come handy for using Microsoft Word. Microsoft Word is one of the most popular word processing software which comes with the Microsoft Office suite of applications. Some of the topics covered here are inserting tables, merging cells, adding table heading on each page in Microsoft Word 2007, hiding screen tips, and setting page margins.

4 Word Tutorials:
These Word tutorials show you tips and tricks like removing recent documents, hiding spelling errors and grammar errors, and merging cells in a table.

How to Remove Recent Documents List from Office
This tutorial on Microsoft Word shows how to remove recent documents list from office button using appropriate screen shots.

How to Hide Spelling and Grammar Error in a Document
This Word tutorial shows how to hide spelling errors and grammar errors in a Word document.

How to Insert a Table and Format it
This Word tutorial demonstrates with screen shots how to insert a table and formatting it as per the user requirement.

How to Merge Cells in a Table
This tutorial on Microsoft Word teaches the topic of merging cells in a table. Screen shots are used to demonstrate how to do this.

5 Word 2007 Tutorials:
These Word 2007 tutorials cover tips and tricks like adding table heading on each page, customizing quick access toolbar, hiding screen tips, setting page margin etc.

How to Add Table Headings on each page in Microsoft Word 2007
This tutorial on Microsoft Word shows how to add table headings on each page in Word 2007. This is shown with the help of appropriate screen shots.

How to Customize Quick Access Toolbar in Microsoft Word 2007
This Word 2007 tutorial teaches customizing the quick access toolbar.

How to Hide ScreenTips in Microsoft Word 2007
This Word 2007 tutorial demonstrates hiding screen tips.

How to Set Orientation for the entire document or to part of the document in Word 2007
This tutorial teaches setting orientation for the entire document or for part of the document in Microsoft Word 2007.

How to setup page margins in Microsoft Word 2007
This tutorial shows how to set up page margins in Word 2007.

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May 7, 2009

Tutorials for Word 2007 and 2003

This series of Microsoft Word Tutorials at teaches and demontrates working with both Word 2007 and Word 2003. These Word tutorials discuss Word concepts for both novices and experts alike. Searching, printing, editing, using Microsoft Help and keyboard shortcuts are taught in detail. Also shown are more complex features such as recovering from a crash and protecting files from viruses.

Introducing Word 2007
This tutorial discusses starting and launching Word, interacting with the Word interface, accessing the toolbar and closing Word after use.

 - Loading MS-Word 2007 Program
 - Getting to Know the New User Interface
 - Using the Quick Access Toolbar
 - Using Ribbon
 - Customizing an Word 2007 Program
 - Exiting Word 2007

Exploring Word 2007
This Word tutorial explains the different views of a Word document, zooming a page, splitting windows to view multiple documents, saving a document and printing it.

 - Exploring Word 2007
 - Opening, Moving Around in, and Closing a Document
 - Displaying Different Views of Document
 - Zooming Relative to Page or Text
 - The Windows Group Doing Splits
 - Creating and Saving a Document
 - Up to Speed Understanding Word File Types
 - Previewing and Printing a Document
 - Key Points

Editing Data in Word 2007
This Word tutorial shows how words can be edited in a Word document by select the text, undo, redo and making appropriate use of the Office clipboard.

 - Adding Data by Pointing
 - Selecting Data
 - Editing Data with Pop-up Toolbar
 - Undo and Redo
 - Using the Office Clipboard

Keyboard Shortcuts for Office 2007
This tutorial discusses keyboard shortcuts that come in handy every now and then while working on Word.

 - Protecting Yourself with Undo and Redo
 - Checking Your Spelling
 - Finding Text

Tips for Using Office 2007
This tutorial contains quick tips that users should know while working on Word.

 - Saving Office 2007 Files
 - Password Protecting Your Files
 - Guarding Against Macro Viruses and Worms
 - Create Your Own Word Keyboard Shortcuts
 - Zooming in and out to Avoid Eyestrain
 - Freezing Row and Column Headings in Excel
 - Displaying Slides Out of Order in PowerPoint
 - Reduce Spam in Outlook
 - Using Pocket Office

Typing Text in Word
The primary use of an editing program is to edit text in it. This tutorial gives an overview of the various ways of input that Word accepts. It explains Find and Replace, Spell check, Grammar check and proof reading.

 - Moving the Cursor with Mouse
 - Moving the Cursor with Keyboard
 - Viewing a Document
 - Navigating through a Document
 - Finding and Replacing Text
 - Checking your Spelling
 - Checking your Grammar
 - Proofreading your Document
 - Typing Symbols

Formatting Text
Text can be formatted in various ways to suit many a user’s preferences. These ways include changing font, size, style, color and alignment, all of which as demonstrated in this Word Text tutorial.

 - Changing the Font
 - Changing the Font Size
 - Changing the Text Style
 - Changing Colors
 - Justifying Text Alignment
 - Adjust Line Spacing
 - Making Lists
 - Using the Ruler
 - Showing Formatting Marks
 - Using Format Painter
 - Using Styles
 - Using Templates
 - Removing Formatting from Text

Changing the Look of a Document
A document’s look and feel can be changed using various elements in Word. These elements include the document’s background, theme, header and footer and templates. These topics are reviewed in detail here.

 - Changing a Document’s Background
 - Changing a Document’s Theme
 - Working with Templates
 - Adding Headers and Footers
 - Controlling What Appears on Each Page
 - Tips

Printing Word Documents
Printing Word documents are fairly easy, unless the orientation, the printer settings, or the printing sytle are to be changed. These options are discussed in this tutorials.

 - Quick and Easy Printing
 - Print Preview
 - Choosing a Printer
 - Changing Print Setting
 - Using other Print Options
 - Printing Envelopes
 - Printing Labels
 - Setting Print Options

Getting Help from Word
This Word Help tutorial explains how Word’s Help feature can be used effectively.

 - Browsing the Help Window
 - Searching in the Help Window
 - Making the Help Window Easier to Read

Protecting Against Viruses and Other Threats
The usage of antivirus programs and how to avoid viruses that destroy your Word files are discussed.

 - Viruses and Antivirus Program - Spyware
 - Understanding and Avoiding Office Viruses
 - Taking Additional Security Precautions
 - Final Discussion

Recovering from Problems
This Word tutorial goes over System Restore, using Office Diagnostics, recovering lost files, and working with recovered files.

 - Using System Restore
 - Using Office Diagnostics
 - Locating Lost Files
 - Working With Recovered Files
 - Surfing the Web for Answers
 - Final Discussion

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April 20, 2009

2 Word 2007 Tutorials

Here are 2 Word 2007 Tutorials at Brown University. These Word Tutorials explain some of the advanced topics in Word, namely Mail Merge and Special Page Numbering.

Word 2007 Tutorial on Mail Merge, Merge Fields and Rules
Mail Merge is a process by which a series of documents can be created from a single template and a data source. The data for each document is procured from the data source and inserted into placeholders for the specified data. This tutorial discuss setting up of the data source, framing the document, establishing a connection to the data source and finally previewing your document. Also explained are advanced Mail Merge topics such as Conditional Text Rules and Merge Fields.

The General Process:
 - Setting Up the Excel Source
 - Setting Up the Letter
 - Starting the Mail Merge
 - Connecting to the Excel File
 - Inserting a Merge Field
 - Previewing the Results
 - Finishing Up

More Advanced Tricks:
 - Using Preformatted Blocks
 - Conditional Text (Rules)
 - Viewing Merge Fields
 - Inserting Merge Fields in Rules / Manually Editing Merge Code

Example: Planning a Nested Conditional:
 - First Conditional – Have you met them?
 - Second Conditional – If you met them, when did you last see them?

Word 2007 Tutorial – Special Page Numbering
This tutorial explains the entry of page numbers on special pages, such as the first few pages of a dissertation or a project report, perhaps. Since these page numbers would differ from others in that these pages would be numbered using Roman numerals or other special numbering.

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March 30, 2009

78 Keyboard Shortcuts for Microsoft Word

Here are 78 Microsoft Word Keyboard Shortcuts, which include keyboard shortcuts for formating text, line spacing, and selecting text. These shortcuts will help you become more efficient at using Word. They will work with all recent versions of Word.

Word Function Keys
F1: Gets Help or visit Microsoft Office Online
F2: Moves text or graphics
F3: Inserts an AutoText entry
F4: Repeats the last action
F5: Chooses the Go To command (Edit menu)
F6: Goes to the next frame
F7: Chooses the Spelling command (Tools menu)
F8: Extends a selection
F9: Updates selected fields
F10:Activates the menu bar
F11: Goes to the next field
F12: Save As command

Control + Function Key
Ctrl + F2: Print Preview command (File menu)
Ctrl + F3: Cut to the Spike
Ctrl + F4: Closes the window
Ctrl + F5: Restores the document window size (for example, after maximising it)
Ctrl + F6: Goes to the next window
Ctrl + F7: Move command (title bar shortcut menu)
Ctrl + F8: Size command (title bar shortcut menu)
Ctrl + F9: Inserts an empty field
Ctrl + F10: Maximises document window
Ctrl + F11: Locks a field
Ctrl + F12: Open command (File menu)

Control + Shift + Function Key
Ctrl + Shift + F3: Inserts contents of Spike
Ctrl + Shift + F5: Edit a bookmark
Ctrl + Shift + F6: Goes to the previous window
Ctrl + Shift + F7: Updates linked information in a Word source document
Ctrl + Shift + F8: Makes vertical text block
Ctrl + Shift + F9: Unlinks a field
Ctrl + Shift + F11: Unlocks a field
Ctrl + Shift + F12: Print command (File menu)

Shift + Function Key
Shift + F1: Starts context-sensitive Help or reveals formatting
Shift + F2: Copies text
Shift + F3: Changes case of letters
Shift + F4: Repeats a Find o
Shift + F5: Moves to the last change
Shift + F6: Goes to the previous pane or frame
Shift + F7: Launches Thesaurus (Tools menu, Language submenu)
Shift + F8: Shrinks a selection
Shift + F9: Switches between a field code and its result
Shift + F10: Displays a shortcut menu
Shift + F11: Goes to the previous field
Shift + F12: Save command (File menu)

Alt + Function Key
Alt + F1: Goes to next field
Alt + F3: Creates an AutoText entry.
Alt + F4: Quits Word
Alt + F5: Restores program window size
Alt + F6: Moves from an open dialog box back to the document for some dialog boxes like Find and Replace.
Alt + F7: Finds the next misspelling or grammatical error. Check spelling as you type check box must be selected.
Alt + F8: Runs a macro
Alt + F9: Switches between all field codes and their results
Alt + F10: Maximises the program window
Alt + F11: Displays Visual Basic code

Alt + Shift + Function Key
Alt + Shift + F1: Goes to the previous field
Alt + Shift + F2: Save command (File menu)
Alt + Shift + F9: Runs GOTOBUTTON or MACROBUTTON from the field that displays the field results
Alt + Shift + F10: Displays the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message
Alt + Shift + F11: Starts Microsoft Script Editor

Control + Alt + Function Key
Ctrl + Alt + F1: Displays Microsoft System Information
Ctrl + Alt + F2: Open command (File menu)

Basic Character Formatting

  • To change text to bold, press Ctrl+B, and to reverse bold back to normal text, press Ctrl+B again.
  • To change text to italic, press Ctrl+I, and to reverse italics back to normal text, press Ctrl+I again.
  • Underline text by pressing Ctrl+U, and to reverse underlining, press Ctrl+U again.

Changing Line Spacing

Changing the line spacing inserts extra space between the lines of text in a paragraph (or all paragraphs in a block). In Word, there are three keyboard shortcuts for three common types of line spacing: single-spacing, 1 1/2-line spacing, and double spacing:
  • To single-space a paragraph (or all paragraphs within a text selection), press Ctrl+1.
  • To double-space a paragraph (or paragraphs that are selected), press Ctrl+2.
  • To space 1 1/2 lines, press Ctrl+5. 
Selecting a Block with the Keyboard

To quickly select characters and lines as a block, you can use the Shift key in combination with any of the cursor control keys as described on the following pages.

  • Shift+Left Arrow: to select one character at a time to the left of the toothpick cursor.
  • Shift+Right Arrow: to select one character at a time to the right of the toothpick cursor.
  • Shift+Home: to select a block of text from the toothpick cursor to the beginning of the line.
  • Shift+End: to select a block of text from the toothpick cursor to the end of the line.
  • Shift+Up Arrow: to select a block of text from the toothpick cursor to the line above.
  • Shift+Down Arrow: to select a block of text from the toothpick cursor to the line below.

Shift+Click to Select Text Block of Any Size

To select a text block of any size, use the Shift+click technique as follows:
  1. Positioning the mouse toothpick cursor where you want the block to start (the anchor point).
  2. Navigate through your document using the vertical scroll bar.
  3. Press and hold the Shift key and then click the mouse where you want the block to end.
  4. The text from the toothpick cursor to wherever you Shift+clicked the mouse is selected as a block.

F8 Extended Selection Mode

Press the F8 key multiple times to select specific text, as follows:
  • Select a Word: Press the F8 key twice to select a word. (However, its easier to just double-click the word to select it.)
  • Select a Sentence: Press the F8 key three times with the mouse cursor within a sentence to select that sentence.
  • Select a Paragraph: Press the F8 key four times with the mouse cursor within a paragraph to select that whole paragraph.
  • Select the Entire Document: Press the F8 key five times to select the whole document. (Or press Ctrl+A.)
To use the mouse and the F8 key together to select text of any size, place the mouse cursor at either end of the selection block and then press the F8 key. Then, go to the other side of the text you need to select and click the mouse cursor.

To exit F8 Extended Selection mode, press the Esc key.

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February 5, 2009

4 Free Word 2007 Classes

Here are 4 Free Word 2007 Classes, from HP’s Learning Center, which offers free 24/7 online computer and software classes covering many areas. These Word classes are located in this site’s Microsoft Office and Adobe course section. Also linked below are free marketing and promotion templates for Word and Publisher. Free registration is required.

Microsoft Word 2007: Advanced
This free Microsoft Word 2007 tutorial will teach you how to create complex documents and master advanced features.

Microsoft Word 2007: Take a Tour of Special Features
Microsoft Word 2007 offers new special features. Follow along with this demonstration to learn how to use a few of them.

Microsoft Word 2007: Take a Tour of the Ribbon
This animated demonstration shows you how to use the Ribbon, the new, tabbed navigation system in Microsoft Word 2007.

Microsoft Word 2007: Use the Track Changes feature
This step-by-step demonstration shows you how to track revisions to documents in Microsoft Word 2007.

Create your own marketing materials with free templates
Customize HP’s free office templates with Microsoft Word or Publisher to create business cards, letterhead, brochures, postcards and more.

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August 19, 2008

Guides for Word 2007, Excel 2007, and PowerPoint 2007

Here are reference guides or cheat sheets for Word 2007, Excel 2007, and PowerPoint 2007 from These are aimed at users of Office 2003, to guide and show them the new Office 2007 interface and how it differs from the previous versions of these applications. These three learning documents are in pdf format.

Word 2007 Cheat Sheet 

This 10-page Word 2007 reference guide (314kb) takes you through the following topics:

  • Get the Lay of the Land
  • Learn the Ribbon
  • The Office Button and Quick Access Toolbar
  • Five Tips for Working with Word 2007
  • New Features in Word 2007
  • Word 2007 Quick Reference Charts

Excel 2007 Cheat Sheet 

The Excel 2007 interface represents a big change in the look and feel of this spreadsheet application. Whether you’re opening a file or cheating charts or even design - you’ll find things have changed. This 13-page reference guide (476kb) will help you learn how to use Excel’s functionality using the new interface.
  • Get the Lay of the Land
  • Learn the Ribbon
  • The Office Button and Quick Access Toolbar
  • Six tips for working with Excel 2007
  • New features in Excel 2007
  • Excel 2007 quick reference charts
  • Excel 2007 image gallery

PowerPoint 2007 Cheat Sheet  

This PowerPoint 2007 reference guide (16 pages, 918kb) reviews the commands and tasks you need to perform for creating slide presentations using the new user interface. It consists of the following three sections:
  • Navigation tips about getting around in PowerPoint 2007.
  • New location of buttons from the old Standard, Drawing, and Formatting toolbars.
  • New locations of the old menu items.

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