Free Microsoft Office Training and Tutorial Resources


March 7, 2011

3 Word 2003 Training Tutorials

Here are 3 Word 2003 Tutorials, hosted by Hillsborough Community College. These tutorials teach and demonstrate many of Word’s important features, and include screen shots to help you master them and become a better Word user.

Word 2003 Training Tutorial I
(27 pages, 670kb, pdf)
Upon completion of this Word training module, you will know and be able to:
1. use the menu bar and various toolbars to create Word documents;
2. open an existing document or new document;
3. use page set-up features including setting margins and paper;
4. save a new or existing document;
5. manipulate text including cut/paste and copy/paste;
6. use the Views featue to view an existing document in various formats;
7. format text including font type, size, color and effects;
8. use other text features including zoom, spell check, grammar check, thesaurus and word count;
9. use pring features including print preview.

Word 2003 Training Tutorial II
(29 pages, 750kb, pdf)
Upon completion of this Word training module, you will know and be able to:
1. create a mail merge letter;
2. insert the HCC logo;
3. re-size the HCC logo;
4. use an Excel Database to create a mail merge;
5. use an Access Database to create a mail merge;
6. view two parts of the same document;
7. compare two documents side-by-side;
8. use section breaks.

Word 2003 Training Tutorial III
(21 pages, 694kb, pdf)
Upon completion of this Word training module, you will know and be able to:
1. use various text features, including find/replace text, wrap text, auto text, and word art;
2. use page format features, including formatting paragraphs, headers and footers, columns, page break, and section break;
3. use graphics features, including inserting clipart, inserting pictures, and editing graphics using the picture toolbar;
4. use the Tables feature, including creating a new table and using the calculations function;
5. use auto shapes;
6. use document features, including track changes and comments.

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February 11, 2011

7 Office 2003 Quick Reference Cards

Here are Quick Reference Cards for 7 Office 2003 Applications: Word, Excel, PowerPoint, Outlook, Access, Publisher, and Visio. These references, or cheat sheets, are hosted by customguide, and were found on google, doing this search. They are in pdf format.

Word 2003 Quick Reference, Word 2003 Cheat Sheet

Excel 2003 Quick Reference, Excel 2003 Cheat Sheet

PowerPoint 2003 Quick Reference, Cheat Sheet

Outlook 2003 Quick Reference, Outlook 2003 Cheat Sheet

Access 2003 Quick Reference, Access 2003 Cheat Sheet

Publisher 2003 Quick Reference, Publisher 2003 Cheat Sheet

Visio 2003 Quick Reference, Visio 2003 Cheat Sheet

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January 15, 2011

Office 2003 Tutorials – Word, Excel, PowerPoint, Publisher

Here are lots of Office 2003 tutorials for Word, Excel, PowerPoint, and Publisher, from the University of Wisconsin. The areas and features covered for each application for shown below.

Office 2003 Tutorials:

Word 2003 Tutorials
Word basics, Bullets & Numbers, Using Outlining, Organizing Information with Word Tables, Inserting Fields and Text, Using Word Styles, Working Collaboratively, AutoText and AutoCorrect, Automating Your Work, Labels and Envelopes, Mail Merge and Form Letters, Customizing Word, Working with Word Forms, Inserting Clip Art, and Miscellaneous Word Features

Excel 2003 Tutorials
Working with Excel, Printing with  Excel, Special Features, Working with the Database Feature, Managing Your Excel Worksheet, Charting with Excel, Favorite Excel Functions, Excel Gradebook, and Inserting Clip Art

PowerPoint 2003 Tutorials
PowerPoint Background Information, PowerPoint Basics, Working with Objects, Customizing PowerPoint, PowerPoint Diagrams, More PowerPoint Features, Viewing Online Presentations, and Inserting Clip Art

Publisher 2003 Tutorials
Getting Started with Publisher, Publisher Basics, Layout Solutions, Working with Graphics in Publisher, Automating Your Work, Inserting Clip Art, and Help with Publisher

Common Office 2003 Features
General Office Features, Customizing Office 2003, Clip Art, WordArt, and Drawing.

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January 8, 2011

7 Microsoft Office 2003 eBooks

Here are 7 Microsoft Office 2003 eBooks for the following applications: Excel (2), Word (1), PowerPoint (1),Outlook (1), and Access (2). These Office ebooks are available for download and are in CHM (Windows Help) and PDF formats. They’ll help you learn and use these Office 2003 applications.

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April 12, 2010

Word 2003 Reference Guide

Here is a well written Word 2003 Reference Guide, hosted by Ohio University. This Word Tutorial Reference explains and documents many features of this powerful word processing program. After going through this visual step-by-step training manual, you will become well versed in the features listed below. Some of the topics that are demonstrated include: opening existing files, select lines, words in a text, print previewing, formatting a picture, using Microsoft Word help, the mail merge wizard, inserting hyperlinks, inserting page numbers, creating headers and footers, and adding watermarks.

Word 2003 Reference Guide  (24 pages, 689kb)
 - What is Microsoft Word?
 - To Start Microsoft Word 2003
 - Open an Existing File
 - Adjust Page Margins
 - Select A Single Word
 - Select A Line of Text
 - Select A Paragraph
 - Select All Text
 - Select Text Using Click + Shift Key
 - Select Non-Subsequent Text Using the CTRL Key
 - Format Text
 - Format Painter to Copy Text Formatting
 - Cut, Copy, and Paste
 - Move Text with Drag and Drop
 - Align Text
 - Insert WordArt to Enhance Text
 - Change Line Spacing
 - Format Columns
 - Insert a Manual Page Break
 - Apply Borders and Shading
 - Create Headers and Footers
 - Insert Page Numbers
 - Create a Style
 - Use Tabs
 - Add a Watermark
 - Format a Picture
 - Print Preview
 - Web Page Preview
 - Use Microsoft Word Help
 - Tables
 - Use the Thesaurus
 - The Mail Merge Wizard
 - AutoCorrect
 - Insert a Hyperlink
 - Use Hyperlinks
 - Track Changes
 - Merge Revisions

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March 19, 2010

25 Office Reference and Help Docs

Here are 25 Office Reference, Help and Support Documents, hosted by admi-lan, along with 7 Internet Explorer help documents. These include keyboard shortcuts, efficiency and security tips, and techniques for getting more out of Word, Excel, Powerpoint, Outlook, Office, Sharepoint, and IE.

Microsoft Office Reference and Support Documents:

10 obscure Word tricks that can expedite common chores
Word 2003 Keyboard Shortcuts
Cut your Word docs down to size with these OLE techniques
50 indispensable Microsoft Word tips
Word 2003 Document Privacy and Security Options

Excel Keyboad Shortcuts
85 Keyboard Shortcuts for moving faster in Microsoft Excel

How to Compact Outlook Powerpoint PST Files
Put a Microsoft PowerPoint presentation on a CD
Creating Animated build Sildes in PowerPoint 2002

10 Things you can do to Become an Outlook Web Access (OWA) power user
80+ Keyboard Shortcuts to move faster in Microsoft Outlook
Accessing Exchange public folder data outside of Outlook
Create easy-to-use Outlook e-mail templates

6 Tips for Optimizing Exchange Server performance
Add a secondary domain to your organization
Discover Exchange 2003′s improved mailbox move feature  
Exchange 2000 planning – ADS and IM preparation

General Office:
10 Windows registry hacks for Microsoft Office
Expand Microsoft Office functionality with these 10 free add-ins
Corporate Error Reporting – A double-edged sword
10 things you should know about fighting spyware in Windows XP

10 Things you should know – Microsoft’s SharePoint Services
10 Ways to make SharePoint more Secure
Plan and design a successful SharePoint 2003 infrastructure

Internet Explorer:
10 things you should know about Internet Explorer 7 Security
10 things you should know about Internet Explorer 7.0 enhancements
Fine-tune IE’s behavior by utilizing it’s advanced settings
Investigate Internet Explorer add-ons in Windows XP
Keep IE secure by configuring the right settings
Make Internet Explorer as secure as possible with this step-by-step guide
Uninstall Microsoft Internet Explorer 7

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November 13, 2009

Word, Excel, and Office Tutorials

Here are some very good tutorials on Word, Excel, and MS Office, hosted by University of Florida. These Word, Excel, and Office tutorials discuss and demonstrate the important features of Microsoft Word, Excel and Office that combine together to provide users with a powerful word editing application and a spreadsheet program. These Office tutorials can be downloaded (doc and ppt formats) and saved for later reference.

Microsoft Office: Word and Excel 531 Kb, 22 pages)
This Word and Excel tutorial discusses features such as tables, toolbars, cell addresses, splitting cells and complex cell manipulation.

 - Word Tables
 - Word Tables and Borders Toolbar
 - Math in Word Tables
 - Math in Excel
 - Order of Operations
 - Cell Addresses
 - Splitting Cells in Microsoft Word
 - Dealing with Complex Cells in Microsoft Word
 - Splitting Cells in Microsoft Excel (Text to Columns)
 - Dealing with Complex Cells in Microsoft Excel

Microsoft Office 2003: Word and Excel  (538 Kb, 23 pages)
This Word and Excel tutorial explains features in Microsoft Office 2003, including math functions in Word and Excel, splitting cells, complex cell manipulation and the creation of tables.

 - Creating Tables
 - Tables and Borders Toolbar
 - Math in Word Tables
 - Math in Excel
 - Functions
 - Splitting Cells in Microsoft Word
 - Dealing with Complex Cells in Microsoft Word
 - Splitting Cells in Microsoft Excel (Text to Columns)
 - Dealing with Complex Cells in Microsoft Excel

Microsoft Office: Drawing Toolbar  (372 Kb, 15 pages)
This tutorial discusses the drawing toolbar in Microsoft Office with its autoshapes, the draw menu, wrapping text around objects and tips and tricks for drawing objects.

 - Drawing Toolbar
 - AutoShapes
 - The Draw Menu
 - Wrapping Text Around Objects in Word 97
 - Wrapping Text Around Objects in Word 2000
 - Tips and Tricks for Graphics and Drawing Objects

Microsoft Office Overview  (719 Kb, 23 slides)
This PowerPoint presentation is a handout of the features of Microsoft Office and its applications.

Microsoft Office Overview  (2.7 Mb, 23 slides)
This PowerPoint presentation provides an in-depth overview of Microsoft Office and its applications.

 - Word
 - Excel
 - PowerPoint
 - Access

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September 23, 2009

15 Word 2003 Tutorials

Here is the post on 15 Word 2003 Tutorials, at Health Science Center Training, University of Florida. These Word tutorials describe and teach various features of this word processing tool with ample screenshots. Some of the features that are explained in these tutorials are: bullets and numbering, headers and footers, spelling and grammar, and tables. These workshop tutorials assume you having some experience with using Word. They are in .doc (Word) format.

Word 2003 Tutorials:

 - Bullets & Numbering-Handout 206 Kb, 10 Pages
 - Forms-Handout 389 Kb, 17 Pages
 - Headers Footers-Handout 165 kb, 10 Pages
 - MailMerge1-Handout 347 Kb, 13 Pages
 - Navigating-Formatting-Handout 295 Kb, 17 Pages
 - Navigating-Formatting-Notes 27 Kb, 2 Pages
 - Paragraphs-Handout 305 Kb,11 Pages
 - Paragraphs-Notes 24 kb, 1 Page
 - Sections-Handout 291 Kb, 19 Pages
 - Spelling-Grammar-AutoCorrect-Handout 238 Kb, 12 Pages
 - Spelling-Grammar-Notes 30 kb, 3 Pages
 - Styles Indexes-Handout 308 Kb, 12 Pages
 - Tables I-Handout 160 Kb, 8 Pages
 - Tables II-Handout 124 Kb, 8 Pages
 - Tabs-Handout 98 Kb, 5 Pages

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August 11, 2009

10 Word Tutorials

Here are 10 excellent Microsoft Word Tutorials, at California Polytechnic State University, that provide a lot of information on the basics of Word and how to go about working with it. Word is the de facto word processing application used by millions the world over and these Word tutorials will increase your skills in no time. These Word tutorials cover several features, from mail merge and form filling, to table creation and document collaboration. They are in pdf format and can be downloaded and used for later reference.

10 Word Tutorials:

Create Accessible Word 2003 Documents  (188 Kb, 7 pages)
This detailed tutorial provides users with information about creation of Word documents, setting languages, templates, styles, headers and footers, numbered and bulleted lists and shortcuts.

Create Mailing Labels from an Electronic File with Word 2002 (XP)  (39 Kb, 6 pages)
This Word tutorial explains the creation of mailing labels from an electronic file. These mailing labels can be used for sending mass mails to various recipients at a time.

Creating and Using Tables  (172 Kb, 3 pages)
This tutorial discusses the creation and use of tables in Word. Tables are used to represent complex data in a more orderly and understandable format.

Create Online Fill-in Form  (260 Kb, 1 page)
In case users have to create a fill-in form in Word, they can do so with components such as checkboxes and drop down fields. This is explained detail in this tutorial.

Preserving Text When Re-protecting a Form Without Macros  (36 Kb, 2 pages)
This Word tutorial explains how to work with Macros in forms and focuses on the topic of keeping the text intact when re-protecting a form without macros.

Form Fields Lose Text When Protected for Forms – Word97  (42 Kb, 4 pages)
This Word tutorial discusses writing macros to retain information in protected forms and how to implement these macros.

Form Fields Lose Text When Protected for Forms – Mac Word98  (42 Kb, 4 pages)
This tutorial teaches how to write macros to retain information in protected forms and how to implement them. This tutorial is intended for Mac users for Word 98.

Clean Up Email messages with MS Word  (370 Kb, 1 page)
This simple 1 page tutorial explains how to clean up email messages and removing paragraph marks with the help of Word.

Document Collaboration  (656 Kb, 7 pages_
Document collaboration is a term which refers to the development and review process to create a document by multiple individuals for their viewing.

Mail Merge information  (605 Kb, 4 pages)
This document explains the creation of main documents, data documents, mailing labels and catalogs for the mail merge feature in Word.

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June 16, 2009

6 Word 2003 Tutorials

Here are 6 Word 2003 Tutorials from the University at Albany that teach and explain several of Word’s important capabilities, including Menus, Formatting tools, Layout tools, Illustrations, Tables and the Mail merge feature. These features come in handy when working with data that needs to be segregated and formatted for presentation.

6 Word Tutorials:

Word 2003 I: Menus, Capabilities and Basic Skills
This Word tutorial explains the menu options available in Word and the dialog boxes they handle which include Open and Save.

Word 2003 II: Toolbars and Formatting Tools and Techniques
This tutorial demonstrates Word’s toolbars and formatting tools such as tabs, margins, paragraphs, colors and alignment of text on a page.

Word 2003 III: More Formatting Tools & Techniques
This Word tutorial continues from where the previous one left off covering formatting tools and techniques.

Word 2003 V: Illustration & Layout Tools
This tutorial explains various Illustration and Layout tools in Word such as Clipart, Images, Word Art, Shadows and Textboxes.

Word 2003 VII: Tables in Word
This tutorial teaches Word’s capabilities in creating Tables and adding spreadsheets to the document

Word 2003 X: Mail Merge and Labels
This Word tutorial explains the Mail Merge feature that is used to generate multiple documents from a single template and using Labels to add names and other data from a database.

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May 7, 2009

Tutorials for Word 2007 and 2003

This series of Microsoft Word Tutorials at teaches and demontrates working with both Word 2007 and Word 2003. These Word tutorials discuss Word concepts for both novices and experts alike. Searching, printing, editing, using Microsoft Help and keyboard shortcuts are taught in detail. Also shown are more complex features such as recovering from a crash and protecting files from viruses.

Introducing Word 2007
This tutorial discusses starting and launching Word, interacting with the Word interface, accessing the toolbar and closing Word after use.

 - Loading MS-Word 2007 Program
 - Getting to Know the New User Interface
 - Using the Quick Access Toolbar
 - Using Ribbon
 - Customizing an Word 2007 Program
 - Exiting Word 2007

Exploring Word 2007
This Word tutorial explains the different views of a Word document, zooming a page, splitting windows to view multiple documents, saving a document and printing it.

 - Exploring Word 2007
 - Opening, Moving Around in, and Closing a Document
 - Displaying Different Views of Document
 - Zooming Relative to Page or Text
 - The Windows Group Doing Splits
 - Creating and Saving a Document
 - Up to Speed Understanding Word File Types
 - Previewing and Printing a Document
 - Key Points

Editing Data in Word 2007
This Word tutorial shows how words can be edited in a Word document by select the text, undo, redo and making appropriate use of the Office clipboard.

 - Adding Data by Pointing
 - Selecting Data
 - Editing Data with Pop-up Toolbar
 - Undo and Redo
 - Using the Office Clipboard

Keyboard Shortcuts for Office 2007
This tutorial discusses keyboard shortcuts that come in handy every now and then while working on Word.

 - Protecting Yourself with Undo and Redo
 - Checking Your Spelling
 - Finding Text

Tips for Using Office 2007
This tutorial contains quick tips that users should know while working on Word.

 - Saving Office 2007 Files
 - Password Protecting Your Files
 - Guarding Against Macro Viruses and Worms
 - Create Your Own Word Keyboard Shortcuts
 - Zooming in and out to Avoid Eyestrain
 - Freezing Row and Column Headings in Excel
 - Displaying Slides Out of Order in PowerPoint
 - Reduce Spam in Outlook
 - Using Pocket Office

Typing Text in Word
The primary use of an editing program is to edit text in it. This tutorial gives an overview of the various ways of input that Word accepts. It explains Find and Replace, Spell check, Grammar check and proof reading.

 - Moving the Cursor with Mouse
 - Moving the Cursor with Keyboard
 - Viewing a Document
 - Navigating through a Document
 - Finding and Replacing Text
 - Checking your Spelling
 - Checking your Grammar
 - Proofreading your Document
 - Typing Symbols

Formatting Text
Text can be formatted in various ways to suit many a user’s preferences. These ways include changing font, size, style, color and alignment, all of which as demonstrated in this Word Text tutorial.

 - Changing the Font
 - Changing the Font Size
 - Changing the Text Style
 - Changing Colors
 - Justifying Text Alignment
 - Adjust Line Spacing
 - Making Lists
 - Using the Ruler
 - Showing Formatting Marks
 - Using Format Painter
 - Using Styles
 - Using Templates
 - Removing Formatting from Text

Changing the Look of a Document
A document’s look and feel can be changed using various elements in Word. These elements include the document’s background, theme, header and footer and templates. These topics are reviewed in detail here.

 - Changing a Document’s Background
 - Changing a Document’s Theme
 - Working with Templates
 - Adding Headers and Footers
 - Controlling What Appears on Each Page
 - Tips

Printing Word Documents
Printing Word documents are fairly easy, unless the orientation, the printer settings, or the printing sytle are to be changed. These options are discussed in this tutorials.

 - Quick and Easy Printing
 - Print Preview
 - Choosing a Printer
 - Changing Print Setting
 - Using other Print Options
 - Printing Envelopes
 - Printing Labels
 - Setting Print Options

Getting Help from Word
This Word Help tutorial explains how Word’s Help feature can be used effectively.

 - Browsing the Help Window
 - Searching in the Help Window
 - Making the Help Window Easier to Read

Protecting Against Viruses and Other Threats
The usage of antivirus programs and how to avoid viruses that destroy your Word files are discussed.

 - Viruses and Antivirus Program - Spyware
 - Understanding and Avoiding Office Viruses
 - Taking Additional Security Precautions
 - Final Discussion

Recovering from Problems
This Word tutorial goes over System Restore, using Office Diagnostics, recovering lost files, and working with recovered files.

 - Using System Restore
 - Using Office Diagnostics
 - Locating Lost Files
 - Working With Recovered Files
 - Surfing the Web for Answers
 - Final Discussion

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April 25, 2009

Interactive Word 2003 Tutorials

Here are many comprehensive, interactive Word 2003 Tutorials from These Word tutorials use point and click interactivity so you can quickly understand and start using many of Word’s features, as linked here.

Interactive Word 2003 Tutorials:

Basic Word Tutorials:
 - Introduction to Word
 - Open Microsoft Word.
 - Opening a New Document
 - Opening a existing document
 - Changing The Office Assistant

Using Text in Word:
 - Adding Text
 - Using Bold, Italic and Underline
 - Changing Color & Highlight of text
 - Change font by using the Font Dialog Box
 - Changing a font’s style & size of text
 - Undoing Changes in a document
 - Redoing Changes in a document

Formatting Text in Word:
 - Copy and Pasting Text
 - Cutting and Pasting Text
 - Bullets and Numbers
 - Using auto formatting
 - Changing text alignments
 - Copying Character Formatting

Indenting Text in Word:
 - Double Indenting
 - Setting the Indent Options
 - Indent Shortcut
 - Quick Indent

Word Find and Replace:
 - Find and Replace
 - How to use the “Go To” command

Word Spelling and the Thesaurus:
 - Setting Word to Spell check on-the-fly
 - Using the Word Correction List, Auto Prompt & adding Smiley Faces
 - Delete words from the Auto Correct list
 - Using the thesaurus
 - Using the Look Up to check a words meaning

Word Document Properties:
 - Opening Different Documents
 - Using the Scrollbar Buttons
 - Setting Columns for pages
 - Undoing Columns
 - Preview a document before opening
 - Different ways to View a document

Page Borders and Text Boxes:
 - How to use the Border Button on the Toolbar
 - How to create borders, boxes and shading
 - How to put a border around pages of text
 - How to make partial boxes

Page Properties in Word:
 - Changing Margins using the Print Preview
 - Changing Margins using the Page Setup
 - Inserting a Page Breaks & the difference between Page & Section breaks
 - Inserting Section Breaks
 - Centering a page, top & bottom
 - Making a page Landscape or Portrait

Using Tabs in Word:
 - Using tab settings
 - Setting leader tabs
 - Setup a tab by using the Tabs Dialog Box

Using Word Outlines:
 - Create a new outline
 - Add a sub topic to your outline
 - Adding a text topic
 - Showing different views of an outline
 - Rearrange topics in your outline
 - Print your outline

Headers and Footnotes:
 - Add headers and footers in a document
 - Add headers for odd and even pages
 - Inserting Footnotes or Endnotes

Page Numbering:
 - How to make automatic page numbers
 - Select different page number styles
 - Add a page number in different locations

Adding Images:
 - How to insert a Clip Art
 - Wrapping text around images

Word Extras:
 - Adding the Table of Content
 - How to set a bookmark
 - Using bookmarks to find your way round your document
 - Making Superscript and Subscript text
 - Using the repete key
 - How to turn on auto recovery
 - Using the wizards in Microsoft Word

Managing Tables in Word:
 - Creating a Table
 - Drawing a Table
 - Cutting and Pasting a Table
 - Showing the Table Toolbar
 - Dragging the table
 - Changing Column and Row widths in a Table
 - Changing Table line types
 - Inserting Rows in a Table
 - Selecting a table’s Row or Column
 - Selecting all text in a cell of a table
 - Make a table out of text
 - Deleting a table

Word Templates:
 - Editing the NORMAL.DOT Template
 - Making a Template with text
 - Opening a Document Template
 - Changing a Document Template

Printing in Word:
 - Printing a Document
 - How to cancel print job
 - Previewing a document before printing
 - Making a page Landscape or Portrait

 - Emailing Documents
 - Installing Microsoft Outlook

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March 30, 2009

78 Keyboard Shortcuts for Microsoft Word

Here are 78 Microsoft Word Keyboard Shortcuts, which include keyboard shortcuts for formating text, line spacing, and selecting text. These shortcuts will help you become more efficient at using Word. They will work with all recent versions of Word.

Word Function Keys
F1: Gets Help or visit Microsoft Office Online
F2: Moves text or graphics
F3: Inserts an AutoText entry
F4: Repeats the last action
F5: Chooses the Go To command (Edit menu)
F6: Goes to the next frame
F7: Chooses the Spelling command (Tools menu)
F8: Extends a selection
F9: Updates selected fields
F10:Activates the menu bar
F11: Goes to the next field
F12: Save As command

Control + Function Key
Ctrl + F2: Print Preview command (File menu)
Ctrl + F3: Cut to the Spike
Ctrl + F4: Closes the window
Ctrl + F5: Restores the document window size (for example, after maximising it)
Ctrl + F6: Goes to the next window
Ctrl + F7: Move command (title bar shortcut menu)
Ctrl + F8: Size command (title bar shortcut menu)
Ctrl + F9: Inserts an empty field
Ctrl + F10: Maximises document window
Ctrl + F11: Locks a field
Ctrl + F12: Open command (File menu)

Control + Shift + Function Key
Ctrl + Shift + F3: Inserts contents of Spike
Ctrl + Shift + F5: Edit a bookmark
Ctrl + Shift + F6: Goes to the previous window
Ctrl + Shift + F7: Updates linked information in a Word source document
Ctrl + Shift + F8: Makes vertical text block
Ctrl + Shift + F9: Unlinks a field
Ctrl + Shift + F11: Unlocks a field
Ctrl + Shift + F12: Print command (File menu)

Shift + Function Key
Shift + F1: Starts context-sensitive Help or reveals formatting
Shift + F2: Copies text
Shift + F3: Changes case of letters
Shift + F4: Repeats a Find o
Shift + F5: Moves to the last change
Shift + F6: Goes to the previous pane or frame
Shift + F7: Launches Thesaurus (Tools menu, Language submenu)
Shift + F8: Shrinks a selection
Shift + F9: Switches between a field code and its result
Shift + F10: Displays a shortcut menu
Shift + F11: Goes to the previous field
Shift + F12: Save command (File menu)

Alt + Function Key
Alt + F1: Goes to next field
Alt + F3: Creates an AutoText entry.
Alt + F4: Quits Word
Alt + F5: Restores program window size
Alt + F6: Moves from an open dialog box back to the document for some dialog boxes like Find and Replace.
Alt + F7: Finds the next misspelling or grammatical error. Check spelling as you type check box must be selected.
Alt + F8: Runs a macro
Alt + F9: Switches between all field codes and their results
Alt + F10: Maximises the program window
Alt + F11: Displays Visual Basic code

Alt + Shift + Function Key
Alt + Shift + F1: Goes to the previous field
Alt + Shift + F2: Save command (File menu)
Alt + Shift + F9: Runs GOTOBUTTON or MACROBUTTON from the field that displays the field results
Alt + Shift + F10: Displays the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message
Alt + Shift + F11: Starts Microsoft Script Editor

Control + Alt + Function Key
Ctrl + Alt + F1: Displays Microsoft System Information
Ctrl + Alt + F2: Open command (File menu)

Basic Character Formatting

  • To change text to bold, press Ctrl+B, and to reverse bold back to normal text, press Ctrl+B again.
  • To change text to italic, press Ctrl+I, and to reverse italics back to normal text, press Ctrl+I again.
  • Underline text by pressing Ctrl+U, and to reverse underlining, press Ctrl+U again.

Changing Line Spacing

Changing the line spacing inserts extra space between the lines of text in a paragraph (or all paragraphs in a block). In Word, there are three keyboard shortcuts for three common types of line spacing: single-spacing, 1 1/2-line spacing, and double spacing:
  • To single-space a paragraph (or all paragraphs within a text selection), press Ctrl+1.
  • To double-space a paragraph (or paragraphs that are selected), press Ctrl+2.
  • To space 1 1/2 lines, press Ctrl+5. 
Selecting a Block with the Keyboard

To quickly select characters and lines as a block, you can use the Shift key in combination with any of the cursor control keys as described on the following pages.

  • Shift+Left Arrow: to select one character at a time to the left of the toothpick cursor.
  • Shift+Right Arrow: to select one character at a time to the right of the toothpick cursor.
  • Shift+Home: to select a block of text from the toothpick cursor to the beginning of the line.
  • Shift+End: to select a block of text from the toothpick cursor to the end of the line.
  • Shift+Up Arrow: to select a block of text from the toothpick cursor to the line above.
  • Shift+Down Arrow: to select a block of text from the toothpick cursor to the line below.

Shift+Click to Select Text Block of Any Size

To select a text block of any size, use the Shift+click technique as follows:
  1. Positioning the mouse toothpick cursor where you want the block to start (the anchor point).
  2. Navigate through your document using the vertical scroll bar.
  3. Press and hold the Shift key and then click the mouse where you want the block to end.
  4. The text from the toothpick cursor to wherever you Shift+clicked the mouse is selected as a block.

F8 Extended Selection Mode

Press the F8 key multiple times to select specific text, as follows:
  • Select a Word: Press the F8 key twice to select a word. (However, its easier to just double-click the word to select it.)
  • Select a Sentence: Press the F8 key three times with the mouse cursor within a sentence to select that sentence.
  • Select a Paragraph: Press the F8 key four times with the mouse cursor within a paragraph to select that whole paragraph.
  • Select the Entire Document: Press the F8 key five times to select the whole document. (Or press Ctrl+A.)
To use the mouse and the F8 key together to select text of any size, place the mouse cursor at either end of the selection block and then press the F8 key. Then, go to the other side of the text you need to select and click the mouse cursor.

To exit F8 Extended Selection mode, press the Esc key.

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March 27, 2009

Word 2003 Reference Tutorial

Here is a nice Microsoft Word 2003 Reference Tutorial hosted at It provides detailed bulleted instructions for each sub-feature shown below. This Word tutorial reference is also available in pdf format here: microsoft-word-2003-reference.pdf.

Word Features Explained:

File Management:
 - Create a New File
 - Open an Existing File
 - Save a File
 - Save a File as a Web Page
 - Save a Formatted Document as a Template
 - Print a File
 - Print Preview

Set AutoRecover and Automatic File Backup:
 - To set AutoRecover & Automatic Backup:
 - To recover your document after a power failure or other shut-down
 - To replace a damaged file with its backup copy

File Navigation:
 - Go to Beginning of Document
 - Go to End of Document
 - Go to Next Page
 - Go to Previous Page

File Editing: Delete, Select, & Copy/Paste:
 - Delete
 - Selecting Text
 - Copy or Cut (Move) & Paste

 - Word Search
 - Customize Word Search
 - Replace Word

Formatting Features:
 - Formatting Toolbar
 - Using Document Themes
 - Font Properties (alternate method)
 - Footnotes & Endnotes
 - Header & Footer
 - Hyperlink
 - Lists: Numbered or Bulleted
 - Margins
 - Page Break
 - Page Numbering
 - Page Orientation
 - Line Spacing
 - Special Symbols or Characters
 - Subscripts & Superscripts
 - Tables
 - Tabs

 - Insert an Image File
 - Delete an Image
 - Move an Image
 - Re-size an Image
 - Wrap Text Around an Image

Screen Views:
 - Normal View
 - Print Layout View
 - Outline View
 - View Multiple Documents on Screen

Spelling & Grammar:
 - Spellcheck
 - Grammar-check

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October 28, 2008

4 Word 2003 Training Manuals

Here are 4 Word 2003 Training Manuals, hosted by Villanova University. These will teach you how to use Word to create and work with Paragraphs, Tabs, Tables, Cells, Graphics, Pictures, and Mail Merge. Also available is this short document explaining how to Fix a Word Mail Merge issue that occurs when Excel loses its formatting when data is merged (1 page, 12kb, pdf).

Word 2003 Formatting Training Manual

This shows you how to: Format and Align Paragraphs, and Use, Clear and Delete Tabs. (17 pages, 78kb, pdf)

Lesson 1 – Using Paragraph Formatting:
Formatting Paragraphs
Aligning Paragraphs
Using Click and Type to Align Text
Modifying Paragraph Spacing
Revealing Formatting
Modifying Line Spacing
Copying Paragraph Formats

Lesson 2 – Indenting Paragraphs:
Changing the Left Indent
Indenting the First Line
Creating a Hanging Indent
Creating a Right Indent

Lesson 3 – Setting Tabs:
Using Tab Stops
Setting Tab Stops
Deleting and Moving Tab Stops
Clearing All Tabs
Creating a Leader Tab

Word 2003 Tables Training Manual
Learn how to: Create, Use and Modify Tables and Cells, and Work with Table Headings, Borders, and Shading.  (24 pages, 112kb, pdf)

Lesson 1 – Working with Tables:
Creating a Table
Navigating a Table
Entering Text Into a Table
Inserting a Blank Line
Using Table Autoformat
Hiding and Showing Gridlines
Using the Draw Table Button
Converting Existing Text Into a Table

Lesson 2 – Editing a Table:
Selecting Table Components
Selecting the Entire Table
Inserting Rows and Columns Into a Table
Merging Cells
Rotating Text in a Table
Changing Column Width and Row Height
Aligning Table Text
Distributing Rows and Columns Evenly
Splitting Cells
Deleting Columns and Rows
Setting Table Properties
Converting a Table Into Text
Creating a Table Heading

Lesson 3 – Applying Borders and Shading:
Using Borders and Shading
Adding Borders and Shading to Text
Adding a Border to a Page
Adding a Border to a Table
Removing a Border from a Table
Adding and Removing Shading

Word 2003 Graphics Training Manual
This teaches you how to: Insert Graphics, and Work with Graphics and Images, 3-D Effects, Layering Text and Objects, WordArt, and Watermarks. (20 pages, 217kb, pdf)

Lesson 1 – Working with Drawing Objects:
Creating a Drawing Object
Selecting Filled and Unfilled Object
Moving an Object
Using the Drawing Canvas
Drawing Without the Drawing Canvas
Drawing a Line
Changing and Removing the Fill Color
Formatting Lines
Resizing an Object
Adding a 3-D Effect
Layering Text and Objects
Deleting an Object

Lesson 2 – Inserting Graphics:
Inserting a Picture
Formatting Pictures
Creating WordArt Objects
Formatting WordArt Objects
Using Advanced Layout Options
Creating Watermarks

Word 2003 Mail Merge Training Manual
Covers Setting up and Using Mail Merge, Data Source, Entering Records, Merge Fields, Merging and Previewing the Data, Sorting the Data, and Merging Labels, Envelopes, and Directories.  (21 pages, 85kb, pdf)

Lesson 1 – Using Mail Merge:
Working with Mail Merge
Starting the Mail Merge Wizard
Identifying the Main Document
Creating a Data Source
Adding Fields to a Data Source
Removing Fields From a Data Source
Rearranging Fields in a Data Source
Saving a Data Source
Entering Records Into a Data Source
Using an Existing Data Source
Setting View Options For Merging
Inserting Merge Fields Into a Document
Previewing Merged Data
Merging to a New Document
Sorting Records to Be Merged
Merging to the Printer

Lesson 2 – Merging Mailing Labels, Envelopes & Directories:
Using Mailing Labels & Envelopes
Creating Mailing Labels/Envelopes
Selecting Label/ Envelope Options
Attaching a Data Source
Inserting Label/Envelope Merge Fields
Merging Labels to a New Document
Creating a Directory

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September 3, 2008

10 Word 2003 Video Tutorials

Here are 10 Word 2003 Tutorials in Video Format from These will teach and show you how to do things in Word such as using templates, working with tools and menus, creating tabs and spacing, tracking changes, working with graphics, using the insert feature, creating web pages, importing spreadsheets from Excel, and using tables and the control toolbox.

Word 2003 Video Tutorials:

 - Working with Templates
 - Tools and Menus
 - Tabs and Spacing
 - Track Changes
 - Importing Graphics
 - The Insert Menu
 - Working with Web Pages
 - Importing Excel
 - Using Tables in Word
 - Control Toolbox Functions

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September 2, 2008

401-page Word 2003 Training Manual

This is a comprehensive 401-page Word 2003 Training Manual, hosted by Purdue University. This Word training document will teach and show you how to do the basics along with many intermediate and advanced tasks in Word.  It contains 13 chapters, each with lessons that teach a new Word feature by using step-by-step directions, illustrations, and exercises for applying what is being taught. A review is included at the end of each chapter to help you remember what you’ve learned. This review contains a review of the topics covered in the chapter’s lessons, a quiz to see how much you’ve learned, and a homework assignment where you can put your new skills into practice. This Word training manual is 12.1mb in size and is in pdf format. Purdue also makes available for dowload this Word Document Collaboration Tutorial (8 pages, 161kb, doc format) and this illustrated Word 2003 Quick Reference (2 pages, 155kb, pdf format).

Table of Contents of Word 2003 Training Manual:

Chapter One: The Fundamentals
 - Using Menus and Toolbars
 - Creating a New Document
 - Filling Out Dialog Boxes
 - Keystroke and Right Mouse Button Shortcuts
 - Closing a Document, Creating a New Document, and Entering Text
 - Selecting, Replacing, Inserting, Deleting Text
 - Opening and Saving a Document
 - Saving a Document
 - Printing and Previewing a Document

Chapter Two: Working with and Editing Text
 - Saving a Document with a Different Name
 - Working with Multiple Documents and Windows
 - Copying and Pasting Text and Comparing Documents Side by Side
 - Moving and Copying Text with Drag and Drop
 - Finding and Replacing Text
 - Spelling and Grammar
 - Thesaurus, Word Count, and Research Pane
 - Using Undo, Redo and Repeat
 - Recovering Your Documents

Chapter Three: Formatting Characters and Paragraphs
 - Formatting Characters Using the Toolbar
 - Using the Font Dialog Box
 - Changing Paragraph Alignment
 - Indenting Paragraphs
 - Adjusting and Removing Tabs, and Using the Tabs Dialog Box
 - Formatting Paragraph Line Spacing
 - Creating Bulleted and Numbered Lists
 - Adding Borders, Shading and Patterns to Paragraphs

Chapter Four: Formatting Pages
 - Adjusting Margins
 - Creating Headers and Footers
 - Changing the Paper Orientation and Size
 - Previewing a Document
 - Controlling Where the Page Breaks
 - Working with Section Breaks and Multiple Page Formats
 - Creating and Working with Envelopes
 - Working with Text in Multiple Columns

Chapter Five: Working with Tables
 - Creating and Working with Tables
 - Adjusting Column Width and Row Height
 - Inserting and Deleting Rows and Columns
 - Adding Borders, Shading, and Patterns to a Table
 - Using AutoFormat
 - Sorting Information in a Table
 - Using the Draw Table and Eraser Buttons
 - Merging and Splitting Cells
 - Orienting, Aligning, and Spacing Cell Contents

Chapter Six: Working with Templates and Styles
 - Working with a Document Template
 - Working with Paragraph and Styles
 - Attaching a Different Template to a Document
 - Copying Styles Between Documents and Templates

Chapter Seven: Drawing and Working with Graphics
 - Adding, Working with, and Formatting Text Boxes
 - Selecting, Resizing, Moving, and Deleting Objects
 - Inserting Clipart
 - Inserting and Formatting Pictures
 - Positioning, Aligning and Grouping Objects
 - Drawing AutoShapes
 - Flipping and Rotating Objects
 - Applying Shadows and -D Effects

Chapter Eight: Performing a Mail Merge
 - An Overview of the Mail Merge Process
 - Selecting the Document Type, Starting Document, and Recipient
 - Writing Your Letter and Previewing a Mail Merge
 - Creating and Working with Labels
 - Using IF… THEN… ELSE Fields

Chapter Nine: Document Collaboration
 - Accepting and Rejecting Revisions
 - Inserting Comments
 - Comparing and Merging Documents
 - Password-Protecting a Document

Chapter Ten: Working with Outlines and Long Documents
 - Viewing and Modifying an Outline
 - Adding Bookmarks, Footnotes and Endnotes
 - Adding Cross-References
 - Creating a Table of Contents and an Index
 - Working with Master Documents

Chapter Eleven: Working with WordArt and Charts
 - Inserting and Formatting a WordArt Object
 - Creating and Modifying a Chart

Chapter Twelve: Working with Forms
 - Creating a New Form
 - Using Text, Check Box, and Drop-down Fields
 - Performing Calculations in a Form Field
 - Preparing and Filling Out an Online Form
 - Working with Multiple Sections in Forms

Chapter Thirteen: Creating Web Pages with Word
 - Creating and Saving a Web Page
 - Converting a Word Document to a Web Page
 - Adding and Working with Hyperlinks
 - Applying a Theme to a Web Page
 - Working with Frames

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August 2, 2008

Word Tips and Tricks Tutorial

This is a 28-page Microsoft Word 2003 Tips and Tricks tutorial, from the Institute of Advanced Studies, that will help you become a more efficient day-to-day Word user. It covers Word features such as templates, headers and footers, page numbering, marks, rulers, document map, watermarks, keyboard shortcuts, international characters, mail merge, printing, print preview, statistics, and recent files. This Word tutorial is 277kb in size and is in pdf format.

Contents of this Word Tips and Tricks document:
Getting Help

Creating Documents from Templates
  Working with document templates
  Creating a calendar

Formatting and Viewing Tips and Tricks
  Comparing two documents side-by-side
  Embedding fonts so others can view your documents
  Inserting Headers and Footers
  Inserting Page Numbers
  Inserting Organizational Charts and Diagrams
  Inserting Wavy Underlines, Double Underlines, and More
  Preventing page breaks inside paragraphs
  Removing Hyperlink Formatting from URLs
  Showing or hiding formatting marks feature
  Showing or hiding the rulers
  Using the Document Map
  Viewing a Microsoft Word 2003 document
  Viewing and comparing document formatting
  Working on and viewing two separate document sections
  Working with Watermarks

Working with Word 2003’s Keyboard Shortcuts
  Displaying shortcut keys for any given toolbar button
  Printing a list of all Word 2003 keyboard shortcuts
  Entering international characters in Word 2003
  Using a specific language keyboard layout with Word 2003

Working with Mail Merge
  Preparing for a mail merge
  Navigating through the Mail Merge task pane
  Using a Microsoft Excel file for Mail Merge
  Tweaking the mail merge data formats

Printing Tips and Tricks
  Automatically Print Document Properties
  Printing a draft copy of your documents
  Print Previewing multiple pages at once
  Specifying pages to print from a document

Miscellaneous Word Tools and Trick
  Define a word online using Microsoft Word 2003
  Display readability statistics for a document
  Displaying the total number of words in a Microsoft Word 2003 document
  Remember more recently opened files

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June 4, 2008

Free Advanced Word 2003 Training Manual

Here is an excellent, free Advanced Word 2003 Training Manual, from This illustrated advanced Word training document is 191 pages in length and is downloadable in zip format (ZIP file is 3.5mb, resulting DOC file is 4.4mb after unzipping). Advanced Word features and topics covered by this training manual include the following: advanced Table Features, advanced Formatting Techniques, Styles, Outlining, working with Headings and Fields, Auto-Features, Columns, Indexes and Tables, Master Documents, Track Changes, Comments, and Templates and Forms. Look for the hand icons which precede the list of instructions for each command or feature being taught. 

Table of Contents of Advanced Word 2003 Training Manual:

How to use this guide

Section 1
Advanced Tabs
Tables – Advanced Features
Moving and Copying
Splitting A Table
Table, Row, and Column Sizes
Table Alignment
Merging and Splitting Cells
Sorting Cells
Table Formulas
Draw Table
Repeating Table Headings

Section 2
Advanced formatting techniques
Default styles
Creating new styles
Redefining a style
Creating & redefining with format style
Copying Styles between Documents
Changing the paragraph border width
Page borders & Shading
Defining Styles Automatically
Printing Styles

Section 3
Document outlines
Using an Outline
Moving Headings and Body Text in an Outline
Outline Numbering
Customising the outline numbering

Section 4
Using the Document Map
Document Map
Changing the Level of Detail

Section 5
Numbering Headings
Applying Numbering
Customised Numbering

Section 6
Using Fields
Inserting Fields
Field Switches
Viewing & Updating Field Codes
Locking, Unlinking & Deleting Fields
Common Long Document Fields
Date and Time
Document Information
Links and References

Section 7
Creating cross-references
Cross-Referencing Text
Heading cross-references
Page Reference
Updating cross-references

Section 8

Section 9
Advanced tips and tricks
Locating Files
Advanced Header and Footer options

Section 10
Section Breaks
Continuous & Next Page Section Breaks
Odd Page and Even Page section breaks
Handling Headers And Footers
Section Properties

Section 11
Snaking Columns
Entering Text
Lines between columns
Column Breaks

Section 13
Indexes and Tables
Table of Content
Editing and Updating Indexes

Section 14
Using Master documents
Saving the Master Document
Converting An Existing Document Into A Master Document
Inserting Subdocuments Into A Master Document
Working With Subdocuments
Multi-User Access
Formatting A Master Document
Printing the Master document & Subdocument
Printing the Master Document Outline

Section 15
Footnotes and endnotes
Footnotes and Endnotes
Inserting Footnotes
Customising Footnotes
Using Endnotes

Section 16
Track Changes (Revision Marks)
Locking A Document

Section 17
Locking A Document
Printing Comments

Section 18
Customising the Word 2003 environment
Customising Toolbars &Menus

Section 19
Templates and Forms
Customising the template environment
Form fields

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June 3, 2008

Free Introduction to Word 2003 Training Manual

Here is a great, free Introduction to Word 2003 Training Manual, from This illustrated Word training document is 167 pages in length and is downloadable in zip format (ZIP file is 3.1mb, resulting DOC file is 6.5mb after unzipping). Word features and topics demonstrated include the following: Smart Tags, Undo & Redo, Autocorrect, Templates, Navigation, Selecting Text, Moving & Copying, Character and Paragraph Formatting, Bullets, Document Views, Printing, Tables, and Page Layout. Look for the hand icons which precede the list of instructions for each command or feature being taught. The Appendix list the toolbars mentioned within the manual with a breakdown of their functions and tables of shortcut keys.

Table of Contents of Introduction to Word 2003 Training Manual:

How to use this guide

Section 1
The Basics:
Windows Concepts
Getting Started
Screen Layout:
 Title bar
Horizontal and Vertical Ruler
Status Bar
Task Pane
View Buttons
Smart Tags
Microsoft Word 2003 Help

Section 2
Entering and Editing Information:
Word Wrap
Inserting Lines
Editing Text
Show / Hide All
The Undo and Redo features
Using Smart Tags

File Operations:
New Files
Saving files
Closing Files
Opening Files

Section 3
  The Mouse
  The Keyboard

Section 4
Selecting Text:
Extend Mode
Selecting non-concurrent text

Section 5
Editing Tools
Move & Copy:
  Moving items
  Copying items
  Drag and Drop
  Moving and Copying between documents
  Clipboard Task Pane
  Insert a file

Section 6
Character formats:
  Formatting toolbar
  Font Style
  Point Size
  Font Tab
  Character Spacing Tab
  Text Effects Tab

Keyboard shortcuts for character formatting

Paragraph Formats:
Other Paragraph Formats:
  Line and Page breaks Tab
  Keyboard shortcuts for paragraph formatting

Changing the paragraph border width
Page Borders
Shortcut Menus

Bulleted and Numbered lists:
Customise a bulleted list
  Customise a numbered list
  Create a multi-level list
  Bullets and numbering with the shortcut menu

Section 7:
Viewing Your Document:
  Normal View
  Print Layout View
  Web Layout View
  Outline View
  Document Map
  Viewing multiple documents

Print Preview
  Edit from the Print preview screen
  Pages per screen
  View ruler
  Shrink to fit
  Full screen
  Print a document
  Number of Copies

Section 8:
  Create tables
  Table Navigation
  Select items in a table
  Format table data
  Change column widths
  Add rows and columns
  Remove rows and columns

Table borders and shading:
  Tables and Borders Toolbar
  Choose bordered edges
  Change border style
  Line style, weight, and color
  Table shading
  Repeating Table Headings

Section 9:
Proofing Tools
Spell Checker & Thesaurus
  Spell and Grammar Checker
  Look up a synonym

Section 10:
Page Layout
Page Setup:
  Margins Tab
  Paper Tab
  Layout Tab
Page breaks

Headers and Footers:
  Header and footer toolbar
  Insert Header and Footer field codes
  Using pictures in headers and footers

Page numbers:
  Start number
  Suppress page numbers

Keyboard Shortcuts
Movement keys
Selection keys
Keyboard shortcuts for character formatting
Shortcuts keys for table navigation
Shortcut keys for selecting in a table

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