Free Microsoft Office Training and Tutorial Resources




    



March 8, 2011

3 Access 2003 Tutorials

Here are 3 Access 2003 Tutorials, from by Hillsborough Community College, that take you through the following features and tools in Accecss: creating tables and ussing design view to enter data; setting data types; using a primary key; inserting and deleting rows in a table; creating and running queries; creating and using forms; importing data from and exporting data to Excel; and using Aggregate Functions.


Access 2003 Training Tutorial I
(23 pages, 598kb, pdf)
Upon completion of this Access training module, you will know and be able to:
1. Understand the three types of relationships: one-to-many, many-to-many and one-to-one;
2. Create a new database;
3. Create tables for data entry in design view;
4. Use, understand, and set data types: Text, Memo, Number, Currency, Date/Time, AutoNumber, Yes/No, Lookup wizard.
5. Create and delete a primary key;
6. Insert and delete a row.

Access 2003 Training Tutorial II
(29 pages, 1.1mb, pdf)
Upon completion of this Access training module, you will know and be able to:
1. Create a query;
2. Sort fields in a query;
3. Show fields in a query;
4. Run a query using wildcards;
5. Run a query for fields not in result;
6. Run a query for a number value;
7. Run a query using the comparison criteria “And”;
8. Run a query using the comparison criteria “Or”;
9. Create a form using the Wizard tool;
10. Understand the basics of the Toolbox: Controls;
11. Insert a graphic/image;
12. Insert and image;
13. Insert an unbound object frame;
14. Resize and image/graphic.

Access 2003 Training Tutorial III
(23 pages, 969kb, pdf)
Upon completion of this Access training module, you will know and be able to:
1. Import a table from Excel;
2. Import data from a delimited text file;
3. Export an Access file to Excel;
4. Understand the purpose of Aggregate Functions;
5. Create and run a query using count;
6. Create and run a query using average;
7. Create and run a query using the parameter between.



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February 11, 2011

7 Office 2003 Quick Reference Cards

Here are Quick Reference Cards for 7 Office 2003 Applications: Word, Excel, PowerPoint, Outlook, Access, Publisher, and Visio. These references, or cheat sheets, are hosted by customguide, and were found on google, doing this search. They are in pdf format.


Word 2003 Quick Reference, Word 2003 Cheat Sheet

Excel 2003 Quick Reference, Excel 2003 Cheat Sheet

PowerPoint 2003 Quick Reference, Cheat Sheet

Outlook 2003 Quick Reference, Outlook 2003 Cheat Sheet

Access 2003 Quick Reference, Access 2003 Cheat Sheet

Publisher 2003 Quick Reference, Publisher 2003 Cheat Sheet

Visio 2003 Quick Reference, Visio 2003 Cheat Sheet



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January 8, 2011

7 Microsoft Office 2003 eBooks

Here are 7 Microsoft Office 2003 eBooks for the following applications: Excel (2), Word (1), PowerPoint (1),Outlook (1), and Access (2). These Office ebooks are available for download and are in CHM (Windows Help) and PDF formats. They’ll help you learn and use these Office 2003 applications.



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April 21, 2010

4 Excel eBooks, 6 Access eBooks, and 1 Visio eBook

This computer ebook site hosts 11 Office eBooks: 4 Excel ebooks, 6 Access ebooks, and 1 Visio ebook. To find these ebooks, simply do a Find command in your browser (Edit->Find on menu, or Ctl+F) and type in the keyword ‘Excel’, ‘Access’, or ‘Visio’.


4 Excel eBooks:
Excel – All Features
Excel – Macros and VBA

6 Microsoft Access eBooks:
Access – All Features
Access – with SQL Server
Access – Database Design
Access – Programming
Access – with VB .NET

1 Visio eBook:
Visio – All Features



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April 8, 2010

Access 2003 Reference Guide

Here is a Access 2003 Reference Guide, at Ohio University’s website, that provides information on the basics of Access and how to go about working with this database application. Microsoft Access 2003 is a relational database management system that combines a database engine with a graphical user interface. This tutorial reference helps increase your skills in Access features such as tables and relationships, queries, forms and reports.
 

Microsoft Access 2003 Reference Guide  (60 Pages, 2.0mb)
 - OVERVIEW
 - TABLES AND RELATIONSHIPS
 - QUERIES
 - FORMS
 - REPORTS



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March 17, 2010

Access 2003 Tutorial

Here is a 90-page Microsoft Access 2003 Tutorial, at University of the Incarnate Word, containing all you ever wanted to know and learn about Access. This Access tutorial covers various topics that include: creating a database with the table wizard, defining tables, queries, reports and forms, database planning, developing tables, creating relationships, running queries, creating forms, generating reports and creating charts. This document is in pdf format and is 2.02 mb in size.

Access 2003 Tutorial
 - Definitions
 - Planning a Database
 - Creating a Table in Design View
 - Create a Table Using External Data (Excel)
 - The Primary Key
 - Relationships
 - Queries
 - Forms
 - Reports



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January 21, 2010

eBooks on Office, Excel, Access, Powerpoint, and Project


Update: Here are 7 more Microsoft Office eBooks, covering Excel, Word, Access, PowerPoint, and Project. The first 3 are in Windows Help format (chm) and the last for are in pdf format.


 - Excel ebook

 - Word ebook

 - Microsoft Access ebook

 - Powerpoint 2003 ebook

 - Microsoft Project 2003 ebook

 - Microsoft Office 2003 ebook

 - Microsoft Office 2007 ebook

Here are 10 eBooks covering Microsoft Office, Excel, Access, and Project.


 - Excel 2003 ebook 1
 - Excel 2003 ebook 2
 - Excel 2003 Programming ebook 1
 - Excel Programming ebook 2

 - Microsoft Office 2003 ebook 1
 - Microsoft Office 2003 ebook 2

 - Microsoft Access 2003 ebook 1
 - Microsoft Access 2003 ebook 2
 - Microsoft Access 2003 ebook 3

 - Microsoft Project 2003 ebook



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October 12, 2009

15 Access 2003 Tutorials

Here are 15 Access 2003 Tutorials, at the University of Florida, that discuss various features of Access 2003 that make it a useful relational database management application. These Access tutorials, in the format of handouts and notes documents, show users how to use Access 2003 features such as Forms, Reports, Relationships, Select Queries, and Tables. The Access tutorials are easy to understand and follow, and are in .doc format so you can use them later offline.


15 Access 2003 Tutorials:

 - Basics Handout  (197 Kb, 10 pages)
 - Basics Presentation  (738 Kb, 30 slides)
 - Basics Notes  (4.83 Mb, 23 pages)
 - Forms & Macros Handout  (2.91 Mb, 10 pages)
 - Forms Handout  (316 Kb, 11 pages)
 - Intro Forms & Reports Handout  (386 Kb, 16 pages)
 - Intro Forms & Reports Notes  (27 Kb, 2 pages)
 - Queries II Handouts  (547 Kb, 22 pages)
 - Queries II Notes  (28 Kb, 3 pages)
 - Relationships Handout  (286 Kb, 14 pages)
 - Reports Handout  (165 Kb, 10 pages)
 - Select Queries Handout  (287 Kb, 14 pages)
 - Select Queries Notes  (53 Kb, 4 pages)
 - Tables Handout  (345 Kb, 18 pages)
 - Tables Notes  (25 Kb, 2 pages)



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June 6, 2009

6 Access 2003 Tutorials

Here are 6 Microsoft Access 2003 Tutorials from the University at Albany. These Access tutorials teach a range of concepts and techniques that are essential for anyone working with and managing Access databases. They cover topics from the basics to the advanced level, which include table design, its capabilities, data entry forms, report design and using the select query. These Access database tutorials cover the essential workflow for any user to get started and be comfortable with Microsoft Access.


6 Access 2003 Tutorials:

Access 2003 Introduction I: Introduction & Concepts – 2 1/2 hrs
This tutorial teaches basic database concepts and how they can be used. The topics covered in this tutorial include the definition of a Relational Database and the database components.

Access 2003 Introduction II: Basic Table Design and Capabilities – 2 1/2 hrs
This tutorial explains how to build a simple database and places the focus on creation of tables, data types and primary keys for the tables.

Access 2003 Introduction III: Introduction to Data Entry Forms – 2 1/2 hrs
In this tutorial, you’ll learn about designing tables with attention to usability and organization of data such that it is easier to match the form to the table and organize the fields.

Access 2003 Introduction IV: Introduction to Select Queries – 2 1/2 hrs
This tutorial shows how to retrieve data from a database, including sorting fields, single and multiple search criteria.

Access 2003 Introduction V: Introduction to Report Design – 2 1/2 hrs
This tutorial demonstrates how to generate a report from the database using the retrieval queries.

Access 2003 Intermediate I: Importing and Exporting Data and Action Queries - 2 1/2 hrs
This tutorial teaches how to import and manipulate data that is from a database other than Access. In this example, data has been imported form an Excel sheet



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May 7, 2008

Free Access 2003 Training Manual

Here is an excellent Free Access 2003 Training Manual, courtesy of Mousetraining.co.uk. This Access training guide is 164 pages in length, and you need to unzip it after downloading (ZIP file is 2.0mb, resulting DOC file is 4.3mb after unzip). This manual can also be used as an Access reference guide.  It covers all the topics taught by the site’s Access course. The free Access training manual is divided into sections, as listed below. If you already have experience using an Access database you may not need to read explanations about each command, and instead can go right to the instructions to find out how to do it. Look for the hand icon preceding the step-by-step instructions for each Access command.

If you need assistance with learning about and using Access Macros, also download their Microsoft Access Macros Training Manual (82 pages, 523kb, doc format after unzipped). This Macro training document contains six sections: Intro to  Macros, Macro Groups, Auto Keys, Event Procedures, Conditional Macros, and Start Up Options.


Table of Contents of Access 2003 Training Manual:

Section 1:
Screen Layout
Windows Concepts
The Screen Layout
Using Help

Section 2:
What is a database?
  Tables
  Query
  Form
  Report
  Pages
  Macro
  Modules
Naming Conventions
Planning a Database
  Step 1: Task Analysis
  Step 2:  Data Analysis
  Step 3: Table Design

Section 3:
Creating a Database
Starting and naming a database
Creating a Table
Setting a Primary Key
Field Properties
Other Field Properties
Editing the Table Structure
Saving Tables
Creating a Table using a Table Wizard

Section 4:
Switch between Views of a Table
Adding New Records
Selecting Fields & Records in Datasheet View
Editing Table Data
Moving Around a Table
The Undo/Redo Command
Spell Checking Feature
Searching & Replacing Information

Section 5:
Table Properties
Changing the Table Appearance
Sorting Data in a Table

Section 6:
Importing and Linking Data
Importing from Access and Excel
Importing form Excel
Linking to Access and Excel
Round Tripping between versions
Renaming and Copying Tables

Section 7:
Using Filter and Select Queries
Running a Select Query
Specifying text, numeric, date, and logic criteria
Calculated Fields
Using Query Wizards

Section 8:
Relationships
Why do we need relationships
Different Types of Relationships
Creating a relationship

Section 9:
Multi-table Queries
Multiple Table Queries
Joining Tables in Queries
Find Unmatched Query Wizard
Find Duplicates Query Wizard

Section 10:
Creating Forms
Using Forms
Viewing Forms
The Form Wizard

Section 11:
Form Layout and Formatting
Editing Forms
The Field List box
Formatting Controls

Section 12:
Creating Reports
Creating Reports
Page Components
Grouping and Summarising Data
Viewing Reports
Mailing Labels


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March 22, 2008

2 Office 2003 Tutorials

Here are two Office 2003 Tutorials, one covering Foundations and the other teaching Drawing Tools, from the University of Nevada, Las Vegas. These two Office tutorials are contained in one pdf file: 28 pages in length and 831kb in size. Also, check out these other Office tutorials from this university’s site…I have been told that these may be removed soon from their website: PowerPoint 2003 Tutorials, Access Tutorials, Excel 2003 Tutorials, and Word 2003 Tutorials (the web pages are already removed, but the tutorials, in pdf format, are currently available).


The Office Foundation workshop tutorial shows you how to use you several important fundamental Office features, and helps you gain a working knowledge of the tools and features common throughout all Office applications.

Contents of Office 2003 Foundations Tutorial:

Introduction
Module 1:  Task Pane and Smart Tags
     Task Pane
     Smart Tags
Module 2:  Customization
     Toolbars
     Application Options
     Creating shortcuts to the applications
Module 3:  File Management
     Working with Multiple Documents
     Tips for File Management


The Office Drawing Tools workshop tutorial teaches you how to use the drawing tools within the Microsoft Office applications, allowing you to create drawings, labels, diagrams, and other graphical objects.

Contents of Office 2003 Drawing Tools Tutorial:

Module 1:  The Word Environment
    Viewing the Toolbar
    Touring the Toolbars
    The Drawing Canvas
    Views
Module 2:  Uusing The Drawing Tools
    Basic Tools
    AutoShapes
    Insert a Diagram
    Inserting pictures and Clipart
Module 3:  Formatting
    Moving, Resizing, and Deleting Drawn Objects
    Formatting Options on the Toolbar
    The Format Object Box
Module 4:  The Draw Menu
    Draw Menu Tools
    Pull­Out Menu


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March 19, 2008

11 Excellent Access 2003 Tutorials

Here are 11 excellent Access 2003 Tutorials, from brainbell.com, that will teach you most of the important features of Access that you need to know to use this database application effectively and efficiently. Access topics covered by these tutorials include the following: creating a new database, working with data, tables and fields, creating and working with queries, forms and reports, and creating and using macros


The Fundamentals
In this tutorial you will learn about exactly what a database is, what it is used for, and how to perform simple database tasks, such as adding and deleting records. This tutorial also takes you on a basic tour of various parts of a Microsoft Access database: Tables, Forms, Reports, and Queries.

Creating and Working with a Database
In this tutorial, you will learn to create and modify the major database objects: tables, forms, queries, and reports. You will even learn some basic database management tasks, such as how to delete and rename database objects and how to repair and compress a database.

Finding, Filtering, and Formatting Data
Microsoft Access is equipped with an arsenal of Find, Sort, and Filter commands that can track down and organize a table’s information in record time. In this tutorial you will learn how to use these commands.

Working with Tables and Fields
This tutorial explains just about everything you will ever need to know about tables and fields: how to link two or more related tables, how to create indexes for faster performance, and how to create a primary key field, which uniquely identifies each record in a table. This tutorial also explains how to change all the properties and settings for your tables’ fields, such as how they are formatted and what kind of information they can store.

Creating Relational Databases
In this tutorial you will learn how to link tables in an existing database together in a one-to-many relationship to create a relational database. You will also learn how to enforce referential integrity between those tables to keep records in related fields valid and accurate.

Working with Queries
In this tutorial you will learn how to harness the power of queries. First you will learn about all the different types of queries: simple select queries, parameter queries that prompt you for more information, crosstab queries that summarize records in an easy-to-understand format, and action queries that actually modify the records in your database.

Working with Forms
This tutorial explains everything you have ever wanted to know about forms and maybe a few things you didn’t want to know.

Working with Reports
This tutorial explains all the ins and outs of creating and working with reports: Formatting Options; Sorting and Grouping Options; Combine Data from Linked Tables.

Formatting Forms and Reports
This tutorial explains how to format your forms and reports to make them more visually attractive and easier to read. You will learn how to change the appearance, size, and color of fonts and how to align text inside a control. This tutorial also describes how you can add pictures and graphics to your forms and reports.

Working with Macros
A macro is a set of one or more actions that perform a particular operation, such as opening a form or printing a report. Macros can help you to automate common tasks. For example, you can run a macro that prints a report when a user clicks a command button.

Advanced Topics
This tutorial explains how you can use Access with other programs,how to import and export databases in other file formats, difference between importing objects from another database versus linking to objects in another database, learn how to create a Microsoft Excel worksheet based on an Access query, transfer an Access table to Microsoft Word, or use Word with Access to create mail-merge letters.


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January 22, 2008

76 Page Access 2003 Tutorial

This Access 2003 Tutorial, titled An Introduction to Databases using Microsoft Access 2003, from Durham University, will teach you the fundamentals of creating and working with relational databases using Microsoft Access 2003. Access features and topics covered include: data tables, sorting records, using filters, defining and using queries, edit and replace, keys and indexes, linking tables, creating entry forms, creating reports, and converting databases from one Access version to another. (788kb, 76 pages, pdf format)


Contents of Access Tutorial:
1   Introduction
  1.1 About Microsoft Access
  1.2 What you should know already
  1.3 Giving commands
2   Database concepts
3   Starting up Access
4   A first look at the Access environment
  4.1 The Access screen
5   A first look at an Access database
  5.1 Obtaining a copy of the sample database
  5.2 Opening an existing database
  5.3 The Default Database Folder
  5.4 Looking at the data tables 
  5.5 Moving around in a table
  5.6 Sorting records
  5.7 Locating specific records
6   Using filters 
  6.1 Using Filter By Selection
  6.2 Using Filter By Form
  6.3 Using Filter For Input
  6.4 Sorting filtered records
  6.5 Advanced Filter/Sort
  6.6 Saving a filter
    6.6.1 Saving a filter as a query
    6.6.2 Saving a filter with a table, form or query
7   Defining and using queries
  7.1 Creating a simple query
  7.2 Running a query on selected fields
  7.3 Searching for particular records
  7.4 Searching for non-equalities
  7.5 Calculated fields
  7.6 Summary statistics
  7.7 Summary of operators available in queries
8   Properties of objects
  8.1 What are objects?
  8.2 Changing object properties
9   More advanced queries
  9.1 Searching multiple tables
  9.2 Sorting the recordset
  9.3 Saving queries
  9.4 Saving and printing a recordset
  9.5 Parameter queries
  9.6 Query wizards
10 Printing datasheets
11 Exiting Access
12 Creating tables, entering and editing data
  12.1 Defining fields
  12.2 Checking and modifying table structure
  12.3 Entering and editing data in a table
  12.4 Inserting and deleting records
    12.4.1 Inserting new records
    12.4.2 Deleting records
  12.5 Making global changes to data
    12.5.1 Using Edit | Replace
    12.5.2 Action queries
  12.6 Validity checks
  12.7 Keys and indexes
    12.7.1 What is a key?
    12.7.2 Defining a primary key
    12.7.3 Defining indexes
  12.8 Printing a table design
13 Linking tables and referential integrity 
  13.1 Creating a link between two tables
  13.2 Referential integrity
14 Creating data entry forms
  14.1 Using the AutoForm Wizard 
  14.2 Adding new records using the data entry form
  14.3 Editing records using the data entry form
  14.4 Deleting a record using the data entry form
  14.5 Simple modifications to the data entry form
  14.6 Further modifications
    14.6.1 Moving fields 
    14.6.2 Removing a field
    14.6.3 Adding fields
    14.6.4 Resizing the form
    14.6.5 Adding text to a form
    14.6.6 Adding special controls
  14.7 Saving a form 60
  14.8 Creating a form from multiple tables
15 Producing reports
  15.1 Producing a simple report
  15.2 Modifying reports
  15.3 Adding summary data to a report 
  15.4 Preparing a set of labels
16 Miscellaneous
  16.1 Exporting and Importing data and other database objects
  16.2 Compacting an Access database file
  16.3 Converting from Access 97 to Access 2000
  16.4 Converting from Access 2000 to Access 97
17 Further information 
  17.1 The Access online help
  17.2 Books, manuals and other documents
  17.3 Special interest group


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December 12, 2007

5 Free Office Quick Reference Guides

Here are 5 Free Office Quick Reference Guides for these Microsoft Office 2003 applications: Word 2003, Excel 2003, Outlook 2003, PowerPoint 2003, and Access 2003. These pdf format reference cards are each 2 pages in length and cover the most important features of each of these Office applications.


Microsoft Office Quick Reference Guides:

Word 2003 Quick Reference Guide
The Word 2003 Screen
Shortcuts: General, Navigation, Editing, Formatting
Standard Toolbar
Formatting Toolbar
Tables and Borders Toolbar
Drawing Toolbar
Mail Merge


Excel 2003 Quick Reference Guide
The Excel 2003 Screen
Keyboard Shortcuts: General, Navigation, Editing
Standard Toolbar
Editing
Formulas and Functions
Charts
Formatting Toolbar
Workbook Management


Outlook 2003 Quick Reference Guide
The Outlook 2003 Screen
Keyboard Shortcuts: General, E-Mail, Create New
Messages: Basic Tasks
Standard Toolbar
Messages: Other Tasks
Contacts
General Outlook Functions
Calendar
Tasks


PowerPoint 2003 Quick Reference Guide
The PowerPoint 2003 Screen
Keyboard Shortcuts: General, Navigation, Slide Show Delivery, Editing
Standard Toolbar
Formatting Toolbar
Delivery, Transitions, and Animation
Views
Outline and Slide Tabs
Drawing and Graphics


Access 2003 Quick Reference Guide
Standard Toolbar
Database Objects
Keyboard Shortcuts: General, Navigation, Editing
The Datasheet Toolbar
The Navigation Bar
Forand Reports
Creating and Designing Tables
Data Types
Queries: The Query Design Window


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October 8, 2007

Microsoft Access 2003 Tutorial from the Univeristy of Texas

Here is the Microsoft Access 2003 Tutorial written and hosted by the University of Texas. Using this Access tutorial, you will learn how to use and apply database concepts and operations. It demonstrates step-by-step how these are accomplished in Access 2003. This tutorial covers frequently-used Access features, such as the creating tables, developing queries, entering and editing data, sorting and finding records, and importing spreadsheet into Access.


Access Tutorial Objectives
:

  • Launch Access and identify the parts of the screen
  • Define fields and field properties constructing table structures
  • Enter and edit records in a table
  • Find, sort data
  • Design custom queries to display data
  • Import data between Excel and Access

Access 2003 Tutorial Contents:

  – Definitions

  - Access VS. Excel

  – Starting Access and Opening a Database

  – Database Components

  – Creating Tables in Design View

  – Adding and Deleting Fields to Tables

  – Entering and Editing Data

  – Sorting and Finding Records

  – Table Relationships

  – Creating Queries

  – Importing Excel Data to Access

  – Additional Resources

  – Evaluate this tutorial

  – PDF Handout

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April 19, 2007

Free Book – Teach Yourself Office 2003 in 24 Hours

Here is an excellent free Office training book, titled Sams Teach Yourself Microsoft Office 2003 in 24 Hours. This book will teach you great keyboard shortcuts and efficient methods to perform many of the common tasks in Office. It covers many important topics and features of all of the Office applications. These include the following: Word Formatting, Customizing Word, Advanced Word, Editing and Formatting Excel Worksheets, Excel Charting, Editing and Arranging Powerpoint Presentations, Advanced PowerPoint Features, Animating Your Presentations, Planning and Scheduling with Outlook, Displaying and Retrieving Data in Access, Reporting with Access, Using Office with the Internet, Creating Web Content with Word, Excel, Access, and PowerPoint, and Inserting Art with Publisher Art, and Publishing with Publisher. It also includes chapters covering Web Page Design and Creation using FrontPage, and managing your web site with FrontPage.


Table of Contents for Sams Teach Yourself Microsoft Office 2003 in 24 Hours

  » Introduction
  » Who Should Read This Book?
  » What This Book Does for You
  » Can This Book Really Teach Office 2003 in 24 Hours?
  » Conventions Used in This Book

  » Part I. Working with Office 2003
  » Hour 1. Getting Acquainted with Office 2003

  » Part II. Processing with Word 2003
  » Hour 2. Welcome to Word 2003
  » Hour 3. Formatting with Word 2003
  » Hour 4. Managing Documents and Customizing Word 2003
  » Hour 5. Advanced Word 2003

  » Part III. Computing with Excel 2003
  » Hour 6. Understanding Excel 2003 Workbooks
  » Hour 7. Restructuring and Editing Excel 2003 Worksheets
  » Hour 8. Using Excel 2003
  » Hour 9. Formatting Worksheets to Look Great
  » Hour 10. Charting with Excel 2003

  » Part IV. Presenting with Flair
  » Hour 11. PowerPoint 2003 Presentations
  » Hour 12. Editing and Arranging Your Presentations
  » Hour 13. PowerPoint 2003 Advanced Features
  » Hour 14. Animating Your Presentations

  » Part V. Organizing with Outlook 2003
  » Hour 15. Communicating with Outlook 2003
  » Hour 16. Planning and Scheduling with Outlook 2003

  » Part VI. Tracking with Access 2003
  » Hour 17. Access 2003 Basics
  » Hour 18. Entering and Displaying Access 2003 Data
  » Hour 19. Retrieving Your Data
  » Hour 20. Reporting with Access 2003

  » Part VII. Combining Office 2003 and the Internet
  » Hour 21. Office 2003 and the Internet
  » Hour 22. Creating Web Content with Word, Excel, Access, and PowerPoint

  » Part VIII. Publishing Eye-Catching Documents
  » Hour 23. Publishing with Flair Using Publisher 2003
  » Hour 24. Adding Art to Your Publications

  » Part IX. Appendixes
  » Appendix B. Business Contact Manager and Office Extras

  » Part X. Bonus Hours
  » Hour 25. Using FrontPage 2003 for Web Page Design and Creation
  » Hour 26. Managing Your Web with FrontPage


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April 14, 2007

Access 2003 Video Tutorials from BSU

Here are Ball State’s Microsoft Access 2003 Video Tutorials. These Access Tutorials will help you use this database application to become more productive with organizing, accessing, and sharing information and data. One thing about Access is that end-users can use it without much training, while developers can use it to write complex applications. These tutorials cover and teach creating tables in Access, creating relationships, entering data into records, udpating data in a database, changing fields and tables, validation rules, working with queries, and printing with Access.

Getting Started

  • Access 2003 Overview
    Create a database file and learn about some of the basic Access screen elements.

  • Save Your Database
    Access automatically saves your database and all the associated elements when you close the database.

Creating a Table
Establishing Relationships
  • Create a One-to-Many Relationship
    Relate two tables to each other using a one-to-many relationship.  Learn why Referential Integrity is important.

  • Open a Relationships Window and Adding Tables
    The Relationships Window gives you a graphical representation of your database and allows you to build or modify the relationships between the tables in your database.  Includes an explanation of the three types of relationships.

Adding Data to a Database
Updating Data in an Existing Database
  • Change Existing Data
    Changing data in an existing record.

  • Updating Records
    Updating a record in a table is as easy as opening the table and then typing in the change.

  • Update Multiple Records
    Update multiple records in an existing table using the “Replace” or “Replace All” commands.  This allows you to update information for records in a table that meet certain conditions.

  • Delete a Record from a Table 
    It is easy to delete a record from a table in your database.

Modifying the Database

Validation Rules
  • Setting Validation Rules
    Set a validation rule and establish the text properties for the rule.  Validation rules on a field ensure that only valid data gets entered into the field.

  • Validation Rule Testing
    Setting validation rules for fields in your database ensures that only valid data can be entered into each field.  Validation rules can be tested by adding records to a table.

Navigating the Database and Finding Specific Records
Working with Queries
Printing from Access
  • Printing a Table
    There are a couple of ways to print existing tables – you can click on the Print button on the tool bar or access the printer via the File menu.   Learn how to use the “Print Preview” option.

  • Printing the Results of a Query
    After a query is run, it is easy to print the results of the query.


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February 26, 2007

Access Training Guides

Here are three excellent Access Training Guides provided by California State University, Northridge. These Access training tutorials cover the fundamentals for both Access 2000 and 2003, and intermediate and advanced topics for Access 2003. Areas of functionality and features taught by these training guides are as follows: Getting Started, Starting Access 2003, Creating a New Database, Naming Conventions, The Leszynski Naming Convention, Object Naming Conventions, Designing a Table in Design View, Starting a New Table, Data Types, Defining Data Fields, Entering Data in Datasheet View, Creating a Query, Designing an Input Form, Producing a Report, Relationships, Using Operators in Queries, Designing Advanced Queries, and Creating Action Queries.

The Microsoft Access database model consists of data, fields, records, and tables of records, with each table being a flat file database. However this is not all — in addition, in Access, the user can create and run queries, and produce reports from the the fields, records, and tables. This functionality, along with the ability to work with many tables having common elements, makes Access a database management system (DBMS) and a basic relational database.


Access 2003 - Basics & Beyond
(21 pages, 484kb, pdf format)

Contents:

  • Introduction
    • What is a database?
    • The Access Database Management System
  • Getting Started
    • Starting Access 2003
    • Creating a New Database
  • Naming Conventions
    • The Leszynski Naming Convention
    • Object Naming Conventions
  • Designing a Table in Design View
    • Starting a New Table
    • Data Types
    • Defining Data Fields
  • Entering Data in Datasheet View
  • Creating a Query
  • Designing an Input Form
  • Producing a Report
  • How To Learn More
    • Access Help Options
    • Printed Material
  • Closing a Database and Exiting Access

Access 2003 Intermediate Training Guide
(19 pages, 262kb, pdf format)

Contents:
  • Relationships
    • Using Related Tables
    • Creating a Relationship
    • Setting Referential Integrity
  • Using Operators in Queries
    • Using Comparison Operators
    • Using an AND Condition
    • Using an OR Condition
    • Using the BETWEEN AND Operator
    • Using the Expression Builder
    • Using a Wildcard Character
  • Designing Advanced Queries
    • Setting Top Values in a Query
    • Creating a Calculated Field
    • Formatting a Calculated Field
    • Creating a Function Query
    • Creating a Parameter Query
    • Creating a Concatenation in a Query
    • Filtering a Query
  • Creating Action Queries
    • Creating a Make Table Query
    • Creating an Update Query
    • Creating an Append Query
    • Creating a Delete Query

Beginner’s Guide to Access 2000

This training guide is intended to acquaint you with the fundamentals of Microsoft Access 2000. At the completion of this series of documents, you will have a basic understanding of database functions and capabilities, and the tools necessary to begin your own exploration and experimentation with Access 2000.

  1. Introduction   2. Getting Started   3. Naming Conventions   4. Designing a Table in Design View   5. Entering Data in Datasheet View 

  6. Creating a Query 

  7. Designing an Input Form 

  8. Producing a Report 

  9. How to Learn More   10. Closing a Database and Exiting Access


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February 14, 2007

Access 2003 Tutorials

Teacherclick.com provides many well written software and web development tutorials. Here are their Access 2003 Tutorials that will teach you virtually every topic of Access you need to know and use. The following application and database topics are explained by these Access tutorials: Basic features; Create, Open, and Close a Database; Creating Tables; Modifying Tables; Field Properties; Relationships; Queries; Summery Queries; Cross Reference Queries; Action Queries; Forms; and Reports. Also included below are several video Access tutorials.

Access 2003 Tutorials

1. Basic elements of Access2003
2. Create, open, and close a database
3. Creating datatables.
4. Modifying datatables

5. Properties of the fields
6. Relationships
7. Queries
8. Summery queries

9. Cross reference queries
10. Action queries
11. Forms
12. Reports

Unit 1. Basic elements of Access2003

Opening and closing Access2003
The initial screen
The bars
Intelligent menus

Unit 2. Create, open, and close a database

Basic concepts
Creating a database
Closing a database
Opening a database
More ways to open a database

Unit 3. Creating data tables

Creating a datatable
The field builder
Data types
The lookup wizard
The primary key
Saving a table
Closing a table

Unit 4. Modifying data tables

Modifying the design of a table
Introducing and modifying data in a table
Moving within a table
Finding and replacing data

Unit 5. Properties of the fields

Introduction
Field size
Field format
Customizing formats
Decimal places
Input mask
Customizing input masks
Caption
Default value
Validation rule
Validation text
Required
Indexed
Indexes

Unit 6. Relationships

Basic concepts on relationships
Creating the first relationship
Referential integrity
Adding tables to the relationship window
Removing tables from the relationship window
Editing relationships
Deleting relationships
Tidying the relationship window
Showing direct relationships
Visualizing all the relationships

 

Unit 7. Queries

Types of queries
Creating a query
The Design view
Adding fields
Defining calculated fields
Forming expressions
Column headings
Changing the order of the fields
Saving the query
Running the query
Modifying the query design
Ordering rows
Selecting rows
Conditions
Multitable queries
Joining tables
The external join

Unit 8. Summary queries

Definition
The summary functions
Grouping records
Including expressions
Including search criteria

Unit 9. Crosstab queries

Introduction
The Crosstab Query wizard
The design view of a crosstab query

Unit 10. Action queries

Make-table queries
Update queries
Append queries
Delete queries
Unshowing confirmation messages

Unit 11. Forms

Introduction
The form’s wizard
Editing the data in a form
The Form design view
The Form design bar
Properties of a form
The Toolbox
Working with controls

Unit 12. Reports

Introduction
The Report’s wizard
The Report design view
The Report design bar
The Toolbox
Printing a Report
The Preview window
Grouping and Sorting

Step by Step Access Exercises

Create, open, and close a database
Creating a table
Modifying the design of a table
Introducing data
Moving in a table
Searching for data
Properties of the fields
Creating relationships
Modifying relationships
The relationships window
Creating simple queries I
Creating simple queries II
Multitable queries
Summary queries
Crosstab queries
Make-table queries
Update queries
Append queries
Delete queries
Creating a Form using the wizard
Changing a Form’s design
Creating Subforms
Aligning Controls
Creating Reports with the wizard
Printing Reports
Reports with groups


Access Video Tutorials

2. Create a database
3. Create a table
4. The Datasheet view
5. Changing format and input mask
5. The expression generator and indexes
6. Relationships
7. Create a query
7. Create a multitable query
8. Create a Summary query
10. Create an update query
10. Create an Append query
11. Managing controls in Form design
12. Grouping and sorting in Form design

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January 16, 2007

Access 2003 Tutorials using Pictures

This new software tutorial web site, In Pictures, hosts and offers free online Microsoft Office Tutorials. This blog post details and links to their free Access 2003 Tutorials. These Access tutorials will help you learn how to use  Microsoft Access 2003. The tutorials on this site are based on pictures, or illustrations and screen shots demonstrating the tasks and features being taught. These software tutorials were developed as part of a research study performed for the U.S. Department of Education. Every user who completed  these illustrated Access tutorials reported that they were able to learn and understand Access more quickly and easily compared to using traditional software training methods.

These Access tutorials are based on the following learning and training techniques:

  • The simpler, the better. Multimedia animations may look like cutting edge, but they can be hard to follow. That’s why these tutorials use static screenshots that show exactly where to click
  • Black-and-white is better than color. Color screenshots can create an effect that makes it difficult to focus, while black-and-white screenshots do not.
  • Tasks are more important than features. Most people care about tasks - the things they want to do. That’s why these tutorials focus on common tasks.
  • Projects aid understanding. When people do mini-projects, they see how things fit together, and learn new things based on what they’ve learned before.

Access 2003 Tutorials using Pictures



Database Basics

Working with Tables

Working With Forms

Working with Queries

Working with Reports



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