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February 27, 2008

5 Outlook Tutorials from Kansas University

Here are 5 Outlook Tutorials, from Kansas University, that will teach you many features of using and working with Microsoft Outlook, which is an email messaging and collaboration application. Using Outlook, you can manage your contacts, tasks, and calendar, and also collaborate and share information with others. Outlook allows you to organize, find and view all of this, using a consistent interface.


Outlook Email Basics Tutorial
(24 pages, 442kb, pdf format)

Upon finishing this Outlook Basics tutorial you will be able to perform the following Outlook tasks:
 - navigate the Outlook application window.
 - view and sort email in different ways.
 - create, forward and reply to email messages.
 - send and receive attachments.
 - maintain information about your contacts.
 - use distribution lists to contact a group of people with one email message.

Contents of Outlook Email Basics Tutorial:
Introduction
Objectives
Definitions
Outlook window
Using the Outlook Bar
Outlook Today
Inbox folder
Creating a message
Replying to a message
Forwarding a message
Printing a message
Signatures
   Creating a signature
   Manually adding a signature to messages
   Editing/Removing a signature 
Sharing Files in a Message
   Attaching files to a message
   Inserting text files in a message
   Viewing an attachment
   Saving an attachment 
Sent Items folder
Outbox folder
Drafts folder
Deleted Items folder
   Moving items to the Deleted Items folder
   Undeleting items 
   Emptying the Deleted Items folder
Contacts folder
Creating a New Contact
   Creating a Contact from an email message you receive
Creating a Personal Distribution List
   Editing a Personal Distribution List 
Creating an Exchange Distribution List 
Quitting Outlook
Changing your password


Tutorial on Controlling Your Inbox in Outlook
This Outlook Inbox tutorial shows you how to control and manage messages in your inbox, including rules, the Out of Office Assistant, junk mail filters, folders, and message flagging. (25 pages, 263kb, pdf format)

Upon completing this Outlook Inbox tutorial you will be able to:
 - Use the Rules Wizard and the Organize features to create new rules.
 - Modify, rename, copy and re-order rules.
 - Take advantage of the Out of Office Assistant.
 - Flag messages for follow-up.
 - Create folders to move messages into.

Contents of Tutorial on Controlling Your Inbox in Outlook:
Introduction
Objectives
Definitions
Rules Management.
   Using Organize to create a Rule
   Using Rules Wizard to create a Rule
   Modifying a Rule
   Printing Rules
Using the Out of Office Assistant
   Creating a Rule in the Out of Office Assistant
Automatic Reply to Rules
Setting up a Spam Rule
Dealing with additional Junk mail
   Turning on the Junk mail filter
   Adding a sender to the Junk mail list
   Editing the Junk mail list
Flagging a message
   Marking a flagged message as completed
Folders in Outlook
   Creating a new folder or subfolder
   Opening a folder or subfolder in a new window
   Copying a folder or subfolder
   Moving a folder or subfolder
   Deleting a folder or subfolder 
   Renaming a folder or subfolder
   Understanding Folder Properties


Tutorial on Granting Folder Access in Outlook
This Outlook tutorial explains and demonstrates how to grant other users permissions to your Outlook inbox and other folders. (15 pages, 452kb, pdf format)

After completing this Outlook Folder Access tutorial you will be able to:
 - Access another user’s account based on the permissions that person has set for them
 - Set permissions so that others can access your account

Contents of Tutorial on Granting Folder Access in Outlook:
Introduction
Objectives
Definitions
Granting Folder Access
Providing Delegate Access to a folder
Granting permissions for individual folders
Accessing folders for which you have been given permissions
   Opening another Exchange user’s folder in a separate window
   Adding another Exchange user’s mailbox to your Folder List
Sending messages on behalf of another user
Receiving messages sent on behalf of someone else
Scheduling an appointment for another person
Scheduling a meeting on behalf of another person
Deleting Delegates
Additional Tips when working with other user’s folders


Tutorial on Managing Your Time using Outlook
This Outlook Time Management tutorial describes and teaches how to accomplish Outlook tasks related to creating, modifying, and managing appointments and meeting requests. (36 pages, 984kb, pdf format)

After finishing this Outlook Time Management tutorial you will be able to:
 - Create and edit single and recurring appoints.
 - Make appointment requests as well as respond to them.
 - Create tasks (both one-time and recurring).
 - Manage a task (editing, marking it complete, and updating task progress).
 - Assign tasks.
 - Create and manage notes.

Contents of Tutorial on Managing Your Time using Outlook:
Introduction
Objectives
Definitions 
Calendar folder
   Viewing Calendar items
Scheduling a single Appointment
Scheduling a recurring Appointment
Go to a date far in the future
Coloring Calendar items
   Coloring a single Appointment 
   Coloring an Appointment automatically
   Change Appointment Color Labels
Printing Calendar items
   Printing a single Appointment 
   Printing in Calendar format 
Creating an Event 
Creating a recurring Event
Re-scheduling Recurring Appointments and Events
Tasks Management
   Using the TaskPad to create a task
   Using the Task folder to create a task
   Creating a recurring Task
   Stopping a Task from recurring
   Check off a Task as completed
   Deleting a Task
Task assignment
   Creating a Task request
Responding to a Task Request
Sorting tasks 
Customizing your Task list
Notes Management
   Creating a Note
   Printing a Note
   Editing a Note
   Forwarding a Note
   Deleting a Note
   Customizing the Notes folder
Managing meetings – Introduction
Managing a group schedule
Customize a group schedule
   Planning a meeting
   Responding to a meeting request
   Proposing a new meeting time
   Verify attendee responses
   Changing meeting information after sending the invitation
Finding an Appointment
Working with Reminders
   Responding to a reminder
   Adding a reminder to an existing Appointment 
   Changing the reminder’s default options
Customizing your Calendar
   Adding Holidays
   Setting the days and hours of your work week
   Display Appointments with end times and as clocks


Storing Email in Outlook Tutorial
This Outlook tutorial shows you how to use AutoArchive to move items to an archive file (.pst). AutoArchive allows you to set up a schedule and archive multiple folders at the same time at set intervals. These .pst folders are referred to as Personal Folders. (15 pages, 420kb, pdf format)

At the end of this Outlook Storing Email tutorial you will be able to:
 - Use the AutoArchive feature to move “old” messages
 - View archived items.
 - Setting up a schedule and archive multiple folders at the same time at set intervals.
 - Create a new data file (.pst) called Personal Folders.
 - Move, store, and view items in a .pst file.
 - Explore the difference between copying items or moving items.

Contents of Storing Email in Outlook Tutorial:
Introduction 
Objectives
Definitions
Check the Storage Limits on Your Account
How AutoArchive Works
Set AutoArchiving Globally
Set AutoArchiving Per-Folder
Excluding Individual Items from AutoArchiving
Archiving Items Manually
Viewing Your Archived Folders
Personal Folder Files
   Creating Personal Folder Files
   Removing a Personal Folders File From the Folder List
   Re-Adding an Existing Personal Folders File to the Folder List
Compacting Your Personal Folders File
Deleted Items Folder
   Moving Items to the Deleted Items Folder
   Undeleting Items
   Emptying the Deleted Items Folder
Default Location of Archive and Data Files





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