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February 26, 2007

Access Training Guides

Here are three excellent Access Training Guides provided by California State University, Northridge. These Access training tutorials cover the fundamentals for both Access 2000 and 2003, and intermediate and advanced topics for Access 2003. Areas of functionality and features taught by these training guides are as follows: Getting Started, Starting Access 2003, Creating a New Database, Naming Conventions, The Leszynski Naming Convention, Object Naming Conventions, Designing a Table in Design View, Starting a New Table, Data Types, Defining Data Fields, Entering Data in Datasheet View, Creating a Query, Designing an Input Form, Producing a Report, Relationships, Using Operators in Queries, Designing Advanced Queries, and Creating Action Queries.

The Microsoft Access database model consists of data, fields, records, and tables of records, with each table being a flat file database. However this is not all — in addition, in Access, the user can create and run queries, and produce reports from the the fields, records, and tables. This functionality, along with the ability to work with many tables having common elements, makes Access a database management system (DBMS) and a basic relational database.


Access 2003 - Basics & Beyond
(21 pages, 484kb, pdf format)

Contents:

  • Introduction
    • What is a database?
    • The Access Database Management System
  • Getting Started
    • Starting Access 2003
    • Creating a New Database
  • Naming Conventions
    • The Leszynski Naming Convention
    • Object Naming Conventions
  • Designing a Table in Design View
    • Starting a New Table
    • Data Types
    • Defining Data Fields
  • Entering Data in Datasheet View
  • Creating a Query
  • Designing an Input Form
  • Producing a Report
  • How To Learn More
    • Access Help Options
    • Printed Material
  • Closing a Database and Exiting Access

Access 2003 Intermediate Training Guide
(19 pages, 262kb, pdf format)

Contents:
  • Relationships
    • Using Related Tables
    • Creating a Relationship
    • Setting Referential Integrity
  • Using Operators in Queries
    • Using Comparison Operators
    • Using an AND Condition
    • Using an OR Condition
    • Using the BETWEEN AND Operator
    • Using the Expression Builder
    • Using a Wildcard Character
  • Designing Advanced Queries
    • Setting Top Values in a Query
    • Creating a Calculated Field
    • Formatting a Calculated Field
    • Creating a Function Query
    • Creating a Parameter Query
    • Creating a Concatenation in a Query
    • Filtering a Query
  • Creating Action Queries
    • Creating a Make Table Query
    • Creating an Update Query
    • Creating an Append Query
    • Creating a Delete Query

Beginner’s Guide to Access 2000

This training guide is intended to acquaint you with the fundamentals of Microsoft Access 2000. At the completion of this series of documents, you will have a basic understanding of database functions and capabilities, and the tools necessary to begin your own exploration and experimentation with Access 2000.

  1. Introduction   2. Getting Started   3. Naming Conventions   4. Designing a Table in Design View   5. Entering Data in Datasheet View 

  6. Creating a Query 

  7. Designing an Input Form 

  8. Producing a Report 

  9. How to Learn More   10. Closing a Database and Exiting Access

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