Here are 5
Outlook Tutorials, from Kansas University, that
will teach you many features of using and working with
Microsoft Outlook, which is an email messaging and
collaboration application. Using Outlook, you can manage
your contacts, tasks, and calendar, and also collaborate and
share information with others. Outlook allows you to organize, find and
view all of this, using a consistent
interface.
Outlook
Email Basics Tutorial
(24 pages, 442kb, pdf format)
Upon finishing this Outlook Basics tutorial you will be able to perform
the following Outlook tasks:
- navigate the Outlook application window.
- view and sort email in different ways.
- create, forward and reply to email messages.
- send and receive attachments.
- maintain information about your contacts.
- use distribution lists to contact a group of people with
one email message.
Contents of Outlook Email Basics Tutorial:
Introduction
Objectives
Definitions
Outlook window
Using the Outlook Bar
Outlook Today
Inbox folder
Creating a message
Replying to a message
Forwarding a message
Printing a message
Signatures
Creating a signature
Manually adding a signature to messages
Editing/Removing a signature
Sharing Files in a Message
Attaching files to a message
Inserting text files in a message
Viewing an attachment
Saving an attachment
Sent Items folder
Outbox folder
Drafts folder
Deleted Items folder
Moving items to the Deleted Items folder
Undeleting items
Emptying the Deleted Items folder
Contacts folder
Creating a New Contact
Creating a Contact from an email message you
receive
Creating a Personal Distribution List
Editing a Personal Distribution List
Creating an Exchange Distribution List
Quitting Outlook
Changing your password
Tutorial
on Controlling Your Inbox in Outlook
This Outlook Inbox tutorial shows you how to control and
manage messages in your inbox, including
rules, the Out of Office Assistant, junk mail filters, folders, and
message flagging. (25 pages, 263kb, pdf format)
Upon completing this Outlook Inbox tutorial you will be able to:
- Use the Rules Wizard and the Organize features to create
new rules.
- Modify, rename, copy and re-order rules.
- Take advantage of the Out of Office Assistant.
- Flag messages for follow-up.
- Create folders to move messages into.
Contents of Tutorial on Controlling Your Inbox in Outlook:
Introduction
Objectives
Definitions
Rules Management.
Using Organize to create a Rule
Using Rules Wizard to create a Rule
Modifying a Rule
Printing Rules
Using the Out of Office Assistant
Creating a Rule in the Out of Office Assistant
Automatic Reply to Rules
Setting up a Spam Rule
Dealing with additional Junk mail
Turning on the Junk mail filter
Adding a sender to the Junk mail list
Editing the Junk mail list
Flagging a message
Marking a flagged message as completed
Folders in Outlook
Creating a new folder or subfolder
Opening a folder or subfolder in a new window
Copying a folder or subfolder
Moving a folder or subfolder
Deleting a folder or subfolder
Renaming a folder or subfolder
Understanding Folder Properties
Tutorial
on Granting Folder Access
in Outlook
This Outlook tutorial explains and demonstrates how to grant other
users
permissions to your Outlook inbox and other folders. (15 pages, 452kb,
pdf format)
After completing this Outlook Folder Access tutorial you will be able
to:
- Access another user's account based on the permissions that
person has set for them
- Set permissions so that others can access your account
Contents of Tutorial on Granting Folder Access in Outlook:
Introduction
Objectives
Definitions
Granting Folder Access
Providing Delegate Access to a folder
Granting permissions for individual folders
Accessing folders for which you have been given permissions
Opening another Exchange user’s folder in a
separate window
Adding another Exchange user’s mailbox to your
Folder List
Sending messages on behalf of another user
Receiving messages sent on behalf of someone else
Scheduling an appointment for another person
Scheduling a meeting on behalf of another person
Deleting Delegates
Additional Tips when working with other user’s folders
Tutorial
on Managing Your Time using Outlook
This Outlook Time Management tutorial describes and teaches how to
accomplish Outlook tasks related to
creating, modifying, and managing appointments and meeting requests.
(36 pages, 984kb, pdf format)
After finishing this Outlook Time Management tutorial you will be able
to:
- Create and edit single and recurring appoints.
- Make appointment requests as well as respond to them.
- Create tasks (both one-time and recurring).
- Manage a task (editing, marking it complete, and updating
task progress).
- Assign tasks.
- Create and manage notes.
Contents of Tutorial on Managing Your Time using Outlook:
Introduction
Objectives
Definitions
Calendar folder
Viewing Calendar items
Scheduling a single Appointment
Scheduling a recurring Appointment
Go to a date far in the future
Coloring Calendar items
Coloring a single Appointment
Coloring an Appointment automatically
Change Appointment Color Labels
Printing Calendar items
Printing a single Appointment
Printing in Calendar format
Creating an Event
Creating a recurring Event
Re-scheduling Recurring Appointments and Events
Tasks Management
Using the TaskPad to create a task
Using the Task folder to create a task
Creating a recurring Task
Stopping a Task from recurring
Check off a Task as completed
Deleting a Task
Task assignment
Creating a Task request
Responding to a Task Request
Sorting tasks
Customizing your Task list
Notes Management
Creating a Note
Printing a Note
Editing a Note
Forwarding a Note
Deleting a Note
Customizing the Notes folder
Managing meetings - Introduction
Managing a group schedule
Customize a group schedule
Planning a meeting
Responding to a meeting request
Proposing a new meeting time
Verify attendee responses
Changing meeting information after sending the
invitation
Finding an Appointment
Working with Reminders
Responding to a reminder
Adding a reminder to an existing
Appointment
Changing the reminder’s default options
Customizing your Calendar
Adding Holidays
Setting the days and hours of your work week
Display Appointments with end times and as clocks
Storing
Email in Outlook Tutorial
This Outlook tutorial shows you how to use AutoArchive to move items to
an archive file (.pst). AutoArchive allows you to set up a
schedule and archive
multiple folders at the same time at set intervals. These .pst folders
are referred
to as Personal Folders. (15 pages, 420kb, pdf format)
At the end of this Outlook Storing Email tutorial you will be able to:
- Use the AutoArchive feature to move “old” messages
- View archived items.
- Setting up a schedule and archive multiple folders at the
same time at set intervals.
- Create a new data file (.pst) called Personal Folders.
- Move, store, and view items in a .pst file.
- Explore the difference between copying items or moving
items.
Contents of Storing Email in Outlook Tutorial:
Introduction
Objectives
Definitions
Check the Storage Limits on Your Account
How AutoArchive Works
Set AutoArchiving Globally
Set AutoArchiving Per-Folder
Excluding Individual Items from AutoArchiving
Archiving Items Manually
Viewing Your Archived Folders
Personal Folder Files
Creating Personal Folder Files
Removing a Personal Folders File From the Folder
List
Re-Adding an Existing Personal Folders File to the
Folder List
Compacting Your Personal Folders File
Deleted Items Folder
Moving Items to the Deleted Items Folder
Undeleting Items
Emptying the Deleted Items Folder
Default Location of Archive and Data Files